Senior Administrative Assistant - General Counsel

Emory University • Atlanta, GA

5d • Hybrid

About The Position

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

This role provides administrative support for attorneys and paralegals within the Office of the General Counsel, handling confidential information. The position ensures office activities comply with Emory policies and procedures, manages incoming calls and correspondence, maintains calendars, and prioritizes meeting requests. Responsibilities include preparing charts and graphs for reports, scheduling and coordinating meetings and special events, planning travel arrangements, and submitting expenses for reimbursement. The role also involves establishing and organizing files, overseeing office supplies, and working proactively with attorneys and clients to identify needs and ensure they are prepared for daily activities. The ability to learn Ascent and other applications used within the Office of the General Counsel is required.

Requirements

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, Word, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
• Work well on a team and bring a spirit of engagement, enthusiasm, and innovation to their work.
• Outstanding verbal and written communication skills.
• High levels of emotional intelligence, including kindness, empathy, optimism, and self-awareness.
• Commitment to excellence, intellectual curiosity, strong work ethic, and integrity.
• Excellent judgment, multi-tasking, and decision-making skills.
• Residency in the state of GA.

Responsibilities

• Provides administrative support for attorneys and paralegals within the Office of the General Counsel, handling confidential information.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• Prepares charts and graphs for reports and presentations.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Plans and coordinates travel arrangements. Submits travel expenses for reimbursement.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• Performs related responsibilities as required.
• Works actively with attorneys and clients to identify needs.
• Works proactively to ensure attorneys are appropriately prepared for daily activities.
• Responds in a timely and effective manner.
• Works to enhance team performance.
• Ability to learn Ascent and other applications used within the Office of the General Counsel.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior