Senior Administrative Assistant for Academic Centers and Operations

University of Dayton • Dayton, OH

3d • Onsite

About The Position

The University of Dayton School of Business Administration is seeking a Senior Administrative Assistant for Centers and Operations. This role reports to the Assistant to the Dean and provides high-level administrative, operational, and programmatic support to the School of Business Administration's academic centers, the University of Dayton Center for Leadership, and the SBA Operations Director. The position is crucial for coordinating student programs, educational events, travel, purchasing, financial and operational processes, and administrative services for faculty, staff, students, and external partners. The Senior Administrative Assistant will act as a central resource, independently managing complex administrative functions, coordinating logistics for events and experiential learning, supporting operational initiatives, ensuring compliance with university policies, and providing exceptional service.

Requirements

• High school diploma or equivalent.
• Three or more years of administrative support experience in a professional setting.
• Strong communication, organizational, and multitasking skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with purchasing and travel systems.
• Ability to manage confidential information and prioritize tasks.
• Currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Experience in higher education administrative services.
• Familiarity with Banner, Cognos, Chrome River, and university HR/payroll systems.
• Knowledge of university purchasing and travel reimbursement processes.
• Experience supporting academic centers or programs.

Responsibilities

• Provides high-level administrative, operational, and programmatic support to academic centers, the University of Dayton Center for Leadership, and the SBA Operations Director.
• Coordinates student programs, educational events, travel, purchasing, and financial and operational processes.
• Manages complex administrative functions independently.
• Coordinates logistics for events and experiential learning opportunities.
• Supports operational initiatives.
• Maintains compliance with university policies and procedures.
• Ensures exceptional service to internal and external constituents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED