Senior Administrative Assistant Dispatch

White Cap Management • Carrollton, TX

8d • Onsite

About The Position

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Requirements

• Experience providing administrative, dispatch, logistics, transportation, or operations support in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities, schedules, calendars, and competing deadlines
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Experience maintaining records, processing invoices, preparing reports, and managing operational documentation with a high degree of accuracy
• Strong communication and customer service skills with the ability to coordinate effectively with drivers, dispatchers, customers, vendors, and internal teams
• Experience using dispatch, transportation management, routing, ERP, or other business systems to track activities and support daily operations
• Ability to problem-solve independently, prioritize urgent requests, and adapt to changing business needs

Nice To Haves

• Bilingual (Spanish/English) proficiency is a plus

Responsibilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations.
• Initiates routine and some non-routine correspondence.
• Ensures that travel requests, expense reports, and other travel documentation are accurate and complete.
• Collaborates and partners with peers within business and other functions.
• Schedules meetings, team meetings and events (internal and external).
• Maintains up-to-date calendar.
• Maintains and orders department office supplies.
• Processes invoices for payment.
• Coordinates candidate interview process (e.g. scheduling, communication, etc.).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed