Senior Administrative Assistant Corporate Sales

Powell•Houston, TX

18h•Onsite

About The Position

The Senior Administrative Assistant provides support to ensure efficient operation of the Sales department. They perform various administrative tasks, including making travel arrangements, overseeing logistics of internal meetings with customers and sales team, answering phones, and maintaining office supplies. Strong organizational and communication skills are essential for this role, as well as a proactive individual that addresses needs as they arise.

Requirements

High School Diploma or equivalent
3 or more years previous administrative support
Computer skills. Excel, Outlook, Word, MS Office Suite, PowerPoint
Professional verbal and written communication skills.
Organized and a high level of attention to detail.
Legal authorization to work in the United States on a full-time basis

Nice To Haves

Experience making travel arrangements on behalf of others.
Experience managing logistics of internal meetings.

Responsibilities

Duties include general administrative and project-based work while representing a professional company image through in-person, electronic and phone interactions. Administrative duties include scanning, filing, directing phone calls, etc.
Make travel arrangements for the sales team, which include airline, hotel and rental car.
Administrator for AMEX accounts/cards for sales team
Manage sales collateral, such as tradeshow giveaways and supplies
Order and manage office supplies
Create and modify documents with MS Office tools
Coordinate and maintain cell phone list and company credit card numbers
Set-up and coordinate meeting spaces, including catering and all logistics
Arrange travel for company visitors
Serve as a registered Notary for State of Texas
Maintain records of office/cubicle layout as well as assist with office/cubicle moves by working with IT to move phones, computers, etc.
Coordinate with maintenance for matters on the sales floor, bathroom, kitchen, break room, etc.
Maintain records associated with third party sales reps, including contracts and processing payment
Liaison with IT for needs, such as hardware requests, network access, etc.
Liaison with Powell insurance department for annual insurance renewals/Certificates of insurance
Assist with order entry
Run reports
Ability to organize department events
Other duties as required