Senior Administrative Assistant (Administrative Support Assistant III) - Legal

Capital One • McLean, IL

1d

About The Position

Capital One is seeking an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. This role involves partnering with multiple executives to handle administrative tasks, allowing them to focus on department and company goals. The ideal candidate is a quick thinker, flexible, adaptable to constantly changing demands and priorities, and resourceful and autonomous in taking on new tasks and projects. As a gatekeeper and extension of executive leaders, this position is central to the team's operations, pivotal to its success, efficiency, productivity, and happiness. Administrative Assistants perform a wide array of functions critical to running an organization efficiently, including strategically managing complex executive schedules, handling travel arrangements, creating expense reports, and disseminating information. The role requires personable communication, strong writing and proof-reading skills with impeccable grammar and composition, and acting as a team ambassador.

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice To Haves

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees