Senior Administrative Analyst - Jefferson County (General Services)

JobsQuest

1d•Onsite

About The Position

Jefferson County is seeking a well-qualified Senior Administrative Analyst for its General Services Department. This position plays a critical role in supporting departmental operations, including the development, standardization, and maintenance of standard operating procedures (SOPs) to ensure consistency, compliance, and efficiency across the portfolio. The role provides contract administration support, including tracking agreements, and ensuring adherence to established processes and requirements. In addition, the position supports capital projects by assisting with documentation, tracking project progress, coordinating with project managers and vendors, and ensuring alignment with timelines, scope, and funding requirements. The Senior Administrative Analyst also contributes to process improvement initiatives and operational reporting to support data-driven decision-making within the department. This position manages a variety of projects by defining scope, establishing timelines, and monitoring progress to ensure successful and timely completion. The role also performs key administrative functions, including preparing and maintaining files and reports, drafting correspondence, and tracking information using various systems and tools. The Senior Administrative Analyst provides support to senior staff, departments, and both internal and external stakeholders, such as contractors, partner agencies, and the public.

Requirements

Experience researching, evaluating, and reporting data related to organizational operations.
Experience planning, coordinating, managing, and evaluating projects.
Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes and recommendations.
Experience working under the parameters of a grant program OR managing a budget.

Nice To Haves

Experience developing standard operating policies, processes, and procedures.
Contract management experience.
Bachelor’s Degree in Public Administration, Business Administration, Construction Management, or a related field with coursework in logistics, industrial distribution, or construction management.

Responsibilities

Develop, standardize, and maintain standard operating procedures (SOPs).
Provide contract administration support, including tracking agreements and ensuring adherence to processes.
Support capital projects by assisting with documentation, tracking progress, and coordinating with stakeholders.
Contribute to process improvement initiatives and operational reporting.
Manage various projects by defining scope, establishing timelines, and monitoring progress.
Perform key administrative functions, including preparing and maintaining files and reports, drafting correspondence, and tracking information.
Provide support to senior staff, departments, and internal/external stakeholders.