Temporary Senior Administrative Analyst (Budget & Administration)

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

7d•Onsite

About The Position

This position is temporary (up to 40 hours) with limited benefits. It provides complex administrative, analytical, and/or budgetary support for an assigned department. This ITS role is responsible for conducting complex administrative, financial, operational, and programmatic analyses to support the IT department. The position uses data-driven insights to inform decision-making, improve organizational efficiency, and support specialized agency projects and business functions.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Bachelor's Degree in Business, Public Administration, or a related field
Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Knowledge of theories, principles, and practices of public administration analysis and budgeting
Knowledge of data analytics
Knowledge of finance and budget
Knowledge of research and report preparation methods
Knowledge of office practices, procedures, methods, and equipment
Knowledge of mathematics and business statistics
Knowledge of applicable business software applications
Skill in performing complex analyst functions
Skill in business financial analysis
Skill in planning, coordinating, and prioritizing multiple projects
Skill in analyzing situations, identifying problems, and recommending solutions
Skill in exercising sound judgment and creativity in making conclusions and in a stressful environment
Skill in communicating effectively orally and in writing
Skill in preparing comprehensive reports and correspondence
Skill in interacting professionally with various levels of Metro employees and outside representatives
Ability to research, compile, and analyze complex data
Ability to meet tight time critical deadlines
Ability to work independently
Ability to handle highly confidential information
Ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Ability to coordinate staff to work as a team in accomplishing tasks
Ability to read, write, speak, and understand English

Nice To Haves

Experience developing scopes of work, contracts, and task orders to procure technical services from vendors in support of projects
Experience utilizing budget and financial tracking systems
Experience developing solicitations and collaborating with procurement departments

Responsibilities

Plans and organizes administrative functions and tasks relative to the activities or operations of a department
Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
Conducts a variety of special projects and programs related to the department
Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
Advises management and staff regarding performance and funding matters
Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
Prepares recommendations for proposed expenditures of capital funds
Prepares and submits requisitions and check requests
Processes confidential documents and maintains data
Generates correspondence, reports, and presentations
Coordinates staff to work as a team in accomplishing tasks
Coordinates activities and projects with those of other departments