Senior Administration Assistant (Constrcution)

Rosendin • Sterling, VA

1d • Onsite

About The Position

The Senior Administrative Assistant is responsible for providing administrative support to senior management or department. This position will perform a wide range of administrative and general office duties to ensure timely and accurate completion of assignments to enhance the efficiency and effectiveness in meeting operational objectives.

Requirements

• Attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Nice To Haves

• Associate degree in Business Administration or related discipline
• Minimum 5 years’ administrative support experience, preferably in a construction environment
• Must have initiative and be efficient at Excel, PowerPoint, Smartsheet’s
• Can be a combination of education, training, and relevant experience

Responsibilities

• Provide direct administrative support to a team of fourteen Superintendents
• Manage and coordinate complex calendars, meetings, and schedules
• Prepare and distribute correspondence including memos, letters, reports, and forms
• Maintain East Region Manpower List
• Correspondence with Local Unions
• Coordinate meetings, project reviews, and quarterly foreman meetings
• Schedule training sessions and leadership meetings
• Document/Track employees that completed trainings
• Arrange meeting logistics including rooms and virtual access
• Manage scheduling conflicts
• Maintain manpower tracking including new hires and classification changes
• Assist with manloader charts for planning
• Coordinate training schedules
• Manage enrollment and tracking
• Assign online training
• Support orientation and training events
• Maintain employee records including evaluations and disciplinary actions
• Ensure confidentiality and accuracy
• Serve as liaison between field and leadership
• Assist with union job calls
• Process expense reports
• Assist with workforce reporting
• Filing, scanning, and document prep
• Coordinate travel
• Support IT needs
• Improve administrative systems

Benefits

• ESOP – Employee Stock Ownership
• 401K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree