Senior Admin Finance Coordinator

The University of Oklahoma•Norman, OK

58d

About The Position

The School of Aviation is seeking a Senior Admin/Finance Coordinator. This position will provide management, administration, and/or analysis and evaluation of financial activities within a college or complex university department.

Requirements

Bachelor's degree in Accounting, Finance, Business, Management, or related field
24 months of office management, financial management, or related experience
Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Nice To Haves

Ability to demonstrate strong Excel skills including financial modeling, data analysis, pivot tables and macros
Working knowledge of accounting processes
Excellent interpersonal skills
Ability to work as a team member
Ability to complete tasks in an efficient and timely manner
Ability to multitask and self-motivated
Ability to communicate verbally and in writing
Ability to produce reports and complete work within deadlines
Strang initiative to solve problems in a timely manner
Minimum of two (2) years relevant experience in accounting and finance systems and processes including: financial statement preparation, budgets, and financial and cost analysis

Responsibilities

Oversees and provides professional administrative support, financial management and budget planning for the department.
Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
Oversees records maintenance (inventory, personnel, office files, etc.
Submits all paper PAF, EPAF, EDR, travel, and PETs. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports as needed.
Manages approval process for payroll, leave accounting/reporting, and other financial matters
Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
Selects, supervises, trains, and evaluates performance of assigned staff.
Coordinates and executes department events.
Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
Prepares and reconciles Grant / Foundation reports and check over cash balance in accounts.
Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
Performs various duties as needed to successfully fulfill the function of the position.