Accounts Payable Specialist

Aston Carter • Chester, CT

6d • $55,000 - $56,160 • Hybrid

About The Position

This Senior Accounts Payable Specialist role offers a direct hire opportunity in an established, inventory-driven manufacturing environment. You will manage high-volume, complex invoice processing and vendor account reconciliation, with a strong focus on three-way matching and inventory-related transactions. Working closely with Purchasing, Receiving, and Finance, you will ensure accurate and timely financial processing, support audits, and contribute to process improvements. The position follows a Monday–Friday first-shift schedule and offers a hybrid work model with three days remote each week.

Requirements

• At least 5 years of hands-on accounts payable experience, ideally in a manufacturing or inventory-based environment.
• Proven ability to handle heavy invoice volume, including processing approximately 500 invoices per week.
• Strong experience with three-way matching between invoices, purchase orders, and receiving documents.
• Proficiency in accounts payable processing, invoice processing, invoicing, reconciliation, and data entry.
• Demonstrated experience working within an ERP system for invoice processing and documentation.
• Proficiency in resolving invoice discrepancies, including pricing, quantity, freight, and receiving issues.
• Experience supporting internal or external audits through reconciliations and documentation preparation.
• Strong written and verbal communication skills for interacting with internal teams and external vendors.
• Ability to work effectively and collaboratively with cross-functional teams such as Purchasing, Receiving, and Finance.
• Commitment to compliance with company policies, accounting controls, and safety standards.

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Prior experience in a manufacturing or inventory-driven environment strongly preferred.
• Comfort working with inventory-related invoices tied to raw materials, components, and subcontracted manufacturing services.
• Ability to identify and recommend process improvements within accounts payable.
• Strong organizational skills and attention to detail when managing high-volume transactions.
• Ability to mentor and support junior team members and contribute to training efforts.
• Interest in working as part of an established team with strong benefits and long-term stability.

Responsibilities

• Review and process a high volume of vendor invoices with exceptional accuracy and timeliness, including complex and exception-based transactions.
• Perform three-way matching between invoices, purchase orders, and receiving documentation to ensure accurate and complete processing.
• Validate pricing, quantities, freight, and tax accuracy prior to posting invoices to the accounting system.
• Apply appropriate general ledger coding in alignment with established accounting controls and company policies.
• Maintain organized and accurate electronic documentation of invoices and supporting records within the ERP system.
• Complete monthly vendor statement reconciliations and ensure that vendor accounts are current and accurate.
• Research, resolve, and document discrepancies related to pricing variances, quantities, freight charges, or receiving issues.
• Respond promptly and professionally to vendor inquiries regarding invoice status, payment timing, and account balances.
• Collaborate with internal departments, including Purchasing, Receiving, and Finance, to resolve purchase order or receipt discrepancies.
• Process invoices related to raw materials, components, and subcontracted manufacturing services in an inventory-focused environment.
• Review and process inventory-related invoices connected to goods receipts and production activities.
• Assist with resolving receiving, pricing, and inventory valuation variances that impact accounts payable.
• Identify opportunities to streamline accounts payable processes and strengthen internal controls.
• Assist with maintaining and updating procedural documentation for accounts payable processes.
• Provide audit support by preparing reconciliations, schedules, and required documentation for internal and external audits.
• Serve as a resource and informal mentor to junior accounts payable team members, sharing best practices and guidance.
• Support training efforts related to accounts payable systems, procedures, and process updates.
• Assist the broader accounting team with reporting, analysis, and special projects as needed.
• Ensure adherence to company policies, accounting standards, and safety guidelines in all accounts payable activities.

Benefits

• medical
• dental
• vision coverage
• paid time off
• paid holidays
• company‑provided disability and life insurance
• Employees may also be eligible for discretionary bonus opportunities as part of the company’s commitment to long‑term retention and employee well‑being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree