Senior Accounts Payable Coordinator

Mass Development•Harvard, MA

11d•$68,000 - $73,000•Hybrid

About The Position

MassDevelopment, the state’s development finance agency and land bank, delivers financing solutions, real estate expertise, and other assistance to strengthen and grow the Massachusetts economy. We partner with businesses, nonprofits, developers, banks, and municipalities to help create jobs, build housing, and foster vibrant communities across the state. We value diverse perspectives, encourage innovation, and are committed to building a stronger Massachusetts. The Senior Accounts Payable Coordinator is responsible for overseeing accurate and timely invoice processing, payment runs, and month-end close activities while maintaining the integrity of financial records. This role serves as a key point of contact for vendors and internal departments, resolves payment and invoice-related issues, and supports effective collaboration across the finance team and broader organization. The Senior Accounts Payable Coordinator also provides guidance and support to junior team members, helping ensure consistent processes, strong attention to detail, and adherence to established financial policies and procedures.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field preferred, or 3–5 years of relevant accounts payable experience.
Working knowledge of purchasing and accounts payable procedures, with proficiency in ERP systems; experience with Great Plains is a plus.
Proficiency in Microsoft Office applications, particularly Excel and Word.
Strong attention to detail and a high level of accuracy, including accurate data entry and word processing skills.
Excellent written and verbal communication skills, with the ability to establish and maintain professional relationships.
Proven ability to collaborate effectively across departments and contribute as a team player.
Strong organizational and time-management skills, with the ability to prioritize competing responsibilities and consistently meet deadlines.

Nice To Haves

Experience with Great Plains

Responsibilities

Process invoices and purchase orders to ensure accurate and timely vendor payments
Enter accounts payable transactions into the AP system and review and verify invoices in accordance with agency policies, procedures, and Delegation of Authority requirements.
Review and approve budgets for purchase order requests submitted through Precoro, as well as approved employee seminars, conferences, agency sponsorships, and business expense forms.
Process daily wire transfers and lead the weekly check run, ensuring accurate and timely payments
Generate the pre-check register and submit it to the Accounting Manager for review and approval, while maintaining all required electronic supporting documentation.
Serve as a primary point of contact for vendor inquiries, reconcile vendor statements, resolve billing disputes and discrepancies, and assist with account reconciliations and AP aging monitoring.
Communicate with various internal departments to resolve issues and ensure timely and accurate processing.
Support monthly accounts payable close activities, including preparing AP accrual imports and assisting with related reconciliations and reporting.
Support internal and external audits, including the accounts payable aspects of the year-end audit, by gathering requested information and documentation
Gather W-9 information and assist with the preparation and issuance of 1099s.
Participate in accounts payable automation initiatives and process improvement efforts and assist with training other department staff on AP processes and procedures.
Perform other related duties as assigned.