Senior Accounts Payable Accountant

Aston Carter•Los Angeles, CA

6d•$59,987 - $84,988•Hybrid

About The Position

The Senior Accounts Payable Accountant oversees complex payables activities within a property management and construction-focused environment. This role manages end-to-end invoice processing, reconciliations, vendor setup and compliance, and construction-related contract and change order administration. The position offers a direct placement opportunity with a well-established organization, a supportive culture, room for professional growth, flexibility on working hours, and a competitive benefits package.

Requirements

4–5 years of accounts payable experience, preferably in a complex, multi-entity environment.
Bachelor’s degree in accounting, finance, or a related field.
Hands-on accounts payable expertise, including invoice processing, reconciliations, and vendor management.
Experience in property management, real estate, and construction payables, including contracts and change orders.
Proficiency with Yardi Voyager/Elevate for property management and accounting functions.
Strong Microsoft Excel skills for reporting, reconciliations, and data analysis.
Ability to manage cash application activities and related payables processes.
Experience working with preliminary sheets and construction pay applications.
Strong multitasking and prioritization skills to handle high volumes and multiple deadlines.
Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
High initiative with strong organizational and time management abilities.

Nice To Haves

Familiarity with property management operations and real estate accounting practices.
Experience with construction-related financial processes, including entering contracts, processing pay apps, and managing change orders.
Comfort working in a fast-paced environment with evolving priorities.
Ability to build collaborative relationships with property management, construction, and accounting colleagues.
Attention to detail and accuracy in data entry, coding, and reconciliation.
Commitment to maintaining compliance with insurance requirements and contractor documentation.
Interest in professional development and growth within an established organization.

Responsibilities

Monitor incoming invoices, statements, and vendor communications to ensure all payables are captured and processed accurately and on time.
Reconcile past due invoices, identify discrepancies, and resolve issues with vendors and internal stakeholders.
Audit and review pre-coded batches for accuracy and completeness prior to posting and payment.
Enter payables into the system for workflow approval and process invoices using Payscan or similar tools.
Ensure timely processing of monthly recurring payments, including mortgage payables and other scheduled obligations.
Manage intercompany allocations and expense reimbursements, ensuring proper coding and documentation.
Set up new vendors in the system, verify insurance compliance, and collect required documentation such as W-9 forms and contractor licenses.
Generate and maintain weekly reports, including Aging, Funding, and Expired Insurance reports, to support cash flow and compliance monitoring.
Create and maintain construction preliminary sheets to support project tracking and lien management.
Input and reconcile construction contracts and change orders, ensuring alignment between contracts, pay applications, and payments.
Collaborate with property management and construction teams to support accurate financial reporting and operational decision-making.
Maintain organized records and documentation for audits and internal reviews.
Communicate clearly with vendors and internal teams to address questions, clarify requirements, and support smooth payables operations.