Senior Accounting Specialist

Les Schwab•Bend, OR

4d•Onsite

About The Position

The Vendor Setup Senior Accounting Specialist plays a critical role in supporting the company’s procure-to-pay process by processing vendor setup and maintenance requests, assisting with 1099 reporting, and preparing journal entries for cost transfers. This role ensures that vendor information is accurately captured, maintained, and compliant with internal policies and regulatory requirements. This role ensures the accuracy and timeliness of financial data across multiple accounting systems and adheres to internal controls and regulatory requirements. They are responsible for processing vendor onboarding requests, validating tax identification and banking information, as well as maintaining the integrity of the vendor master database. This role requires a strong attention to detail, proficiency with accounting software and ERP systems, and the ability to work effectively in a fast-paced, team-oriented environment. The ideal candidate demonstrates initiative, a commitment to continuous improvement, and a foundational understanding of GAAP and internal control principles. The individual must be organized, efficient, and able to follow standardized procedures with consistency.

Requirements

Associate’s degree in Accounting, Finance, or related field preferred
2+ years of progressive accounting experience, preferably in a multi-entity or retail environment
Demonstrated experience with general ledger and financial close processes
Proficiency in Excel (advanced Excel, pivot tables, VLOOKUP)
Familiarity with Google Workspace and Microsoft Office is preferred
Familiarity with mid to enterprise level ERP systems (Oracle NetSuite, SAP)
Accurate 10-key proficiency (still applicable in some high-volume environments)
Strong analytical, problem-solving, and organizational skills
Ability to work independently with limited supervision
High attention to detail and strong numerical accuracy
Strong analytical, problem-solving, and organizational skills
Intermediate journal entry and intercompany transaction experience
Ability to support system testing, UAT, and data validation during software implementations and upgrades
Process new vendor setup requests and ensure all required documentation (e.g., W-9s, bank details) is accurate and complete
Maintain vendor records in ERP or procurement systems
Perform TIN matching and verify tax forms (e.g., W-9, W-8BEN)
Validate and enter banking information securely for ACH payments
Collaborate with Accounts Payable and Procurement teams
Ensure compliance with company policies and regulatory standards

Nice To Haves

Familiarity with vendor master data standards is highly valued
1+ years experience with Les Schwab Accounting systems and processes preferred

Responsibilities

Serves as the primary headquarters contact for all HQ and Tire Centers regarding vendor onboarding and ongoing vendor maintenance.
Initiating and validating vendor setup and changes within accounting systems, ensuring proper documentation (e.g., W-9 forms, vendor invoices, and authorization approvals) is collected and retained in compliance with company policies and IRS regulations.
Conducts TIN (Taxpayer Identification Number) verifications, validates vendor data for accuracy and completeness, and responds to inquiries related to vendor records.
Ensures timely resolution of discrepancies and supports internal audit and compliance efforts.
Actively participates in testing and user validation for financial system implementations and enhancements, including projects such as AW1, ProcessMaker, and AP Automation.
Updates process documentation and standard operating procedures (SOPs) as needed to reflect system changes and improved workflows.
Provides feedback to technical teams to support user-friendly and efficient system functionality.
Supports the monthly and annual 1099 reporting process, including vendor data reconciliation, compliance reviews, and timely submission to federal and state agencies.
Assists in identifying discrepancies and correcting vendor records to ensure accurate tax reporting.
Prepare and post accurate journal entries related to cost transfers, including reclassifications and adjustments.
Process system-generated requests, verifies the proper coding and supporting documentation, and ensures clearing accounts are reconciled and zeroed out daily.
Ensure all entries are accurately documented and comply with company policy and accounting standards.
Maintains accurate and well-organized financial records in accordance with department record retention policies.
Performs administrative duties such as document scanning, indexing, electronic and physical filing, and general mail handling.
Ensures documentation is readily accessible for audits and process reviews.