Senior Accounting & Payroll Manager

ProGuard Security Services•San Francisco, CA

1d•$90,000 - $110,000•Onsite

About The Position

ProGuard Security Services, Inc. is seeking a hands-on Senior Accounting & Payroll Manager to oversee daily accounting operations, financial reporting, and payroll processing for a large workforce. The role manages accounting activities and weekly payroll, supports compliance and audits, and improves accounting and payroll processes and controls. It reports directly to the Chief Financial Officer and works closely with Operations, Human Resources, and the accounting team. The position is stationed at the company headquarters in San Francisco, California.

Requirements

At least 5–7 years of progressive accounting experience.
Strong experience managing payroll for a large, multi-location workforce.
Demonstrated experience independently preparing financial statements and managing month-end closing.
Thorough understanding of general ledger accounting, accruals, and financial reconciliations.
Strong knowledge of California payroll regulations and wage and hour requirements.
Advanced Microsoft Excel skills.
Excellent organizational, analytical, and problem-solving abilities.
Ability to work independently, manage competing priorities, and meet strict deadlines.
Strong attention to detail and commitment to confidentiality.

Nice To Haves

Bachelor's degree in Accounting, Finance, or a related field.
Experience with union payroll and collective bargaining agreements.
Experience in staffing or other labor-intensive industries.
Experience with QuickBooks, ADP, Belfry, or comparable accounting and payroll platforms.
Experience with accounting and payroll system conversions.
Familiarity with California workers' compensation audits, ACA reporting, and payroll compliance.

Responsibilities

Manage day-to-day accounting operations and maintain the general ledger.
Manage monthly, quarterly, and year-end closing processes.
Prepare monthly financial statements, including balance sheets, income statements, and cash flow reports.
Prepare and review journal entries, accruals, and account reconciliations.
Perform bank, credit card, and balance sheet reconciliations.
Oversee accounts payable and accounts receivable activities.
Monitor financial transactions and ensure accurate recording and reporting.
Assist with budgeting, forecasting, and cash flow analysis.
Support financial audits, insurance audits, and tax compliance.
Prepare financial schedules and management reports for CFO review.
Identify opportunities to improve accounting processes and internal controls.
Manage and process weekly payroll for approximately 800 employees.
Review timekeeping records, payroll adjustments, deductions, and employee compensation.
Ensure compliance with federal, California, and applicable local wage and hour regulations.
Administer union and non-union payroll requirements in accordance with collective bargaining agreements.
Manage vacation, PTO, and sick leave accruals, including applicable union vacation cash-out provisions.
Reconcile payroll registers, payroll liabilities, payroll taxes, and general ledger postings.
Coordinate employee benefits deductions, garnishments, and payroll adjustments.
Support payroll tax reporting, W-2 preparation, and year-end reconciliation.
Resolve payroll discrepancies and coordinate with HR and Operations.
Maintain accurate payroll documentation and internal controls.
Ensure compliance with applicable accounting standards and payroll regulations.
Maintain accurate documentation for financial, payroll, and regulatory audits.
Support workers' compensation reporting and annual insurance audits.
Assist with ACA reporting and California pay data reporting.
Participate in accounting and payroll system implementations and process improvements.
Develop and maintain accounting and payroll procedures.
Coordinate with external accountants, auditors, and service providers.