Senior Accounting Assistant - Accounts Payable

Nevada System of Higher Education•North Las Vegas, NV

12d•Hybrid

About The Position

This position is within the Finance Division and is currently located on the North Las Vegas (NLV) campus. Under general supervision, the position performs technical accounting and administrative support functions within the Accounts Payable Office, supporting the accurate and timely processing of financial transactions and related accounting activities. The position also provides general office support and assists with special projects as assigned.

Requirements

Ability to interpret and apply rules, regulations, policies, and procedures associated with accounting methods.
Knowledge of clerical accounting principles, practices, and techniques.
Ability to prioritize and organize work.
Ability to work effectively in a remote work environment, if needed.
Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
Bookkeeping methods and procedures related to monitoring contracts and grant spending.
Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
Review accounts documents prepared by others; reconcile accounts using automated systems.
Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Nice To Haves

Six (6) months or more of full-time accounts payable experience.
OR one (1) year of experience as an Accounting Assistant II in Nevada State service, which included clerical accounting duties as described above.
OR an equivalent combination of education and experience as described above.
Experience setting up computer spreadsheets to record, track, organize, and report data.
Experience researching and interpreting financial data to prepare reports and respond to budget- and accounting-related inquiries.
Experience reconciling supplier accounts.

Responsibilities

Process supplier invoices and credit memos accurately and in a timely manner.
Review, verify, reconcile, and process accounts payable documents.
Create settlement runs and print checks.
Ensure compliance with established policies and procedures.
Verify supplier banking information and tax information through the IRS website.
Maintain IRS registration required to perform tax verification duties.
Provide technical guidance and assistance to staff.
Prepare, review, and maintain accounting records and reports.
Follow Finance Division General Office Directives.
Participate in department and campus-wide training and development.
Perform general office duties, answering phone calls and responding to visitors at the door, processing mail, filing documents, copying and scanning and entering data, to ensure normal business flow in the Controller’s Office, and undertake special tasks as assigned.
Maintain reliable and consistent attendance.
Interpret and explain regulations, policies, procedures, and guidelines.
Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.

Benefits

PERS retirement plan (a defined benefit plan)
vacation & sick leave benefits
11 paid holidays
educational benefits
health insurance plans that can be added with flexible spending accounts or health savings accounts
Supplemental options (long term care, short term disability, and legal)
Tuition discounts at the Nevada System of Higher Education (NSHE) institutions
tuition discounts for spouses, domestic partners, and dependents
on campus employee discounts
professional and personal development opportunities
statewide employee purchase programs