Senior Accountant | Financial Systems & Automation | $85k - $105k

St. Matthews Pharmacy•Louisville, KY

2d•Onsite

About The Position

St. Matthews Pharmacy is seeking an experienced, detail-oriented Senior Accountant to support accounting operations across multiple locations and entities. This full-time, on-site role in Louisville, Kentucky, reports to the Director of Finance and is responsible for the accuracy, completeness, and integrity of accounting records and financial statements. The role owns key general ledger, accrual accounting, accounts receivable reporting, and accounts payable processes, and requires advanced hands-on Oracle NetSuite skills, experience with annual financial statement audits and lender field examinations, and the ability to resolve complex accounting and reconciliation issues independently. The Senior Accountant also serves as the accounting-side lead for approved financial systems, workflow automation, and responsible AI improvements. The position oversees the outsourced accounts payable processing relationship with Pinnacle Data Services Private Limited, prepares bank payments as directed by the Director of Finance, and supports effective internal controls and continuous process improvement. Final review of financial statements and authorization and release of bank payments remain the responsibility of the Director of Finance.

Requirements

Bachelor’s degree in Accounting or a closely related field with substantial accounting coursework.
Progressive hands-on accounting experience with financial statements and month-end close.
Advanced hands-on Oracle NetSuite skills, including general ledger, financial reporting, saved searches, reconciliation, and workflow troubleshooting.
Direct hands-on experience supporting annual financial statement audits, including account reconciliations, supporting schedules, auditor requests, and resolution of findings.
Advanced practical knowledge of accrual-basis accounting and U.S. GAAP, including the relationships among all three financial statements.
Ability to independently own AR roll-forwards, aging schedules, and related general ledger reconciliations.
Strong accounts payable, balance sheet reconciliation, Excel, analytical, communication, and problem-solving skills.
Ability to independently follow discrepancies through resolution.
Demonstrated initiative improving accounting processes using advanced Excel, reporting tools, automation, or other practical technologies.
Formal software engineering experience is not required.
Ability to validate automated outputs and maintain appropriate controls, audit trails, data confidentiality, and human review.

Nice To Haves

Four or more years of progressively responsible accounting experience.
CPA certification or progress toward certification.
Experience in pharmacy, healthcare, inventory-intensive operations, or multi-location and multi-entity accounting.
Experience supporting lender field examinations, asset-based lending, borrowing base reporting, and lender compliance.
Experience overseeing outsourced accounting or AP providers, monitoring accuracy, resolving exceptions, and reconciling third-party transaction data to an ERP.
Experience with accounting automation, AI-assisted workflows, Aleph, Power BI, or similar reporting tools.
Experience implementing accounting automation platforms, integrations, or AI-enabled financial workflows.
Familiarity with SQL, APIs, scripting, or systems engineering.

Responsibilities

Prepare and reconcile monthly, quarterly, and annual balance sheets, income statements, and statements of cash flows in accordance with accrual accounting and U.S. GAAP.
Ensure financial statements are internally consistent, properly classified, supported by reliable schedules, and reconciled to the general ledger; investigate and correct discrepancies.
Own assigned month-end and year-end close activities, including journal entries, accruals, deferrals, prepaid expenses, cutoff, recurring and reversing entries, and account reconciliations.
Maintain supporting schedules for cash, receivables, inventory, prepaids, fixed assets, payables, accrued liabilities, and debt, including appropriate cash-flow classifications.
Analyze account fluctuations and unusual transactions to identify accounting errors and support accurate, timely reporting across entities and pharmacy locations.
Prepare, maintain, and reconcile AR roll-forwards and aging schedules by payer, location, entity, and aging category.
Reconcile beginning AR, billings, collections, adjustments, and write-offs to ending AR and the NetSuite general ledger.
Investigate differences among pharmacy management systems, third-party remittance and 835 data, cash receipts, and NetSuite, coordinating resolution with revenue cycle and finance teams.
Maintain AR schedules for audits, lender field examinations, and borrowing base reporting, including aging and ineligible receivable classifications; support reserve and collectability assessments.
Own the accounts payable function and oversee Pinnacle Data Services Private Limited, the outsourced invoice processing provider, ensuring accurate and timely invoice entry, coding, and recording in NetSuite.
Monitor invoice and accounting data flows from Pinnacle into NetSuite and resolve missing, duplicate, miscoded, rejected, or incorrectly posted transactions.
Maintain AP aging, vendor statement reconciliations, general ledger tie-outs, expense cutoff, and accrued liabilities; monitor open items and processing exceptions.
Serve as primary contact for vendors regarding invoices, balances, payment questions, onboarding, and banking-information changes.
Coordinate vendor master data changes and independently verify new or revised banking instructions using established controls, obtaining required authorization before changes are implemented.
Enter and prepare payments in the banking platform only as instructed by the Director of Finance, with complete supporting documentation; do not determine payment priorities or authorize disbursements.
Use Oracle NetSuite across general ledger, account structures, saved searches, reporting, reconciliations, journal entries, workflows, and close processes.
Troubleshoot financial reporting, data-flow, and integration issues and reconcile information between NetSuite, pharmacy systems, and other reporting tools.
Document and strengthen accounting policies, standard operating procedures, approval controls, segregation of duties, and reconciliation practices.
Collaborate with IT, pharmacy operations, purchasing, finance, and outsourced partners to resolve exceptions and improve accounting accuracy.
Identify, evaluate, and lead the accounting-side implementation of approved financial systems, workflow automation, and AI-enabled solutions.
Identify manual, repetitive, spreadsheet-dependent, or error-prone accounting processes and develop practical plans to streamline or automate them.
Lead accounting-side configuration, implementation, testing, documentation, and ongoing monitoring of approved automation tools integrated with Oracle NetSuite and related systems.
Partner with IT and external vendors on specialized technical development and implementation, and understand system integrations, data flows, and exception handling.
Evaluate automation and responsible AI opportunities in reconciliations, journal entries, AR/AP workflows, financial reporting, and audit support.
Validate automated outputs against source records and the general ledger, maintaining approvals, access controls, audit trails, confidentiality, and human review for consequential accounting actions.
Assess whether implemented tools are reliable and deliver measurable improvements in timeliness, accuracy, and manual effort.
Participate directly in annual financial statement audits and support lender field examinations by preparing schedules, reconciliations, documentation, and responses.
Support examiner requests involving AR, inventory, cash, AP, revenue, and borrowing base data; investigate and resolve findings and maintain audit-ready records.
Perform general ledger and financial statement analysis to identify material variances, unusual trends, and potential accounting discrepancies.
Assist with inventory accounting, valuation reconciliations, purchase accruals, and period-end cutoff procedures.
Support financial reporting and reconciliation across multiple pharmacy locations and business entities.
Collaborate with finance leadership to improve the reliability and usefulness of financial reporting and operational analysis.