Senate Receptionist

State of Utah Office of the Governor•Salt Lake City, UT

66d•$20 - $24•Onsite

About The Position

The Utah Senate is seeking a full-time, in-person Receptionist to provide administrative and front office support to Senators and Senate staff. This position serves as the first point of contact for visitors and callers and plays an important role in maintaining a professional, welcoming and nonpartisan office environment. Senate staff are nonpartisan staff and do not perform campaign work or raise funds for any Senate election.

Requirements

Ability to work in person Monday through Friday, 8:00 a.m. to 5:00 p.m.
Ability to adapt to both busy and slower-paced work periods.
Strong written and verbal communication skills.
Proficiency in grammar, spelling and punctuation.
Ability to operate standard office equipment and learn software related to the legislative process.
Ability to maintain strict confidentiality and neutrality.
Ability to follow written and verbal instructions while exercising initiative and sound judgment.
Ability to work professionally with Senators, staff and members of the public.
Applicants must be legally authorized to work in the United States at the time of application and throughout employment.
The Senate does not provide employment visa sponsorship for this position.

Nice To Haves

Builds and maintains effective working relationships.
Demonstrates professionalism, tact and strong interpersonal skills.
Has strong organizational and time-management abilities.
Is proficient in Microsoft Office Suite and general computer applications.
Handles sensitive information with discretion and confidentiality.
Demonstrates integrity, reliability and professionalism.
Has experience working in a professional office or governmental environment.

Responsibilities

Provides administrative support to Senate staff and elected Senators.
Answers and directs incoming telephone calls.
Welcomes visitors and guests to Senate offices.
Assists members of the public with general information and directions.
Supports daily office operations and administrative functions.
May be required to work extended hours and occasional weekends during the annual legislative session (January-March) and interim meetings, as needed.
Serve as the “face of the Senate” by maintaining a professional appearance, demeanor and office environment.
Answer calls to the Senate main line and direct callers to the appropriate office or individual.
Provide basic information using legislative websites and reference materials.
Greet visitors and direct them appropriately.
Distribute daily mail to Senators and Senate staff.
Maintain public office areas, including reception and beverage spaces, in an organized and presentable manner.
Monitor and restock office supplies, ensure printers have paper and report maintenance needs.
Assist with routine administrative and financial tasks, including payroll and accounts payable approvals.
Assist the Secretary of the Senate during the legislative session with compiling the daily journal.