Seminole Clubs Fiscal Specialist

Florida State University • Tallahassee, FL

54d

About The Position

Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional Accounting professionals campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team. This position is responsible for the comprehensive financial management and fund administration of the Florida State University (FSU) Alumni Association's Seminole Clubs. Works closely with Seminole Clubs officers to file appropriate financial statements and ensure regulatory compliance with the Internal Revenue Service (IRS). Administers scholarship programs, and serves as a liaison between the Alumni Association, Seminole Club leadership, and internal university partners. The role reinforces collaborative relationships and upholds the Association's mission through oversight, training, and support initiatives and oversees the successful implementation of all related functions.

Requirements

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
• Valid FL or GA Driver's License or the ability to obtain upon hire

Responsibilities

• Manages the dissemination, collection, and review of all financial reports from the Seminole Clubs, ensuring accurate completion in a timely manner. Develops and maintains checklists and tracking documents related to club financials. Oversees club systems in QuickBooks Online software to ensure data integrity and accuracy of financial information. Prepares annual group exemption update to the Internal Revenue Service. Oversees and coordinates updates to all financial sections of the Seminole Club Handbook and QuickBooks manual, annually. Files tax returns annually by required deadlines on behalf of the Seminole Clubs and/or works with the external auditor to obtain their assistance with filings. Maintains strong working relationships with the FSU Foundation accounting office and consultants in contact with the Alumni Association for handling club financial matters, as well as representatives of the Internal Revenue Service to ensure Seminole Club financial documents are submitted accurately and in a timely manner.
• Administers endowed and non-endowed Seminole Club scholarships, and administers scholarships reviewed and selected by the Scholarship and Student Success Committee in collaboration with the committee's staff lead. Coordinates with the FSU Foundation to ensure scholarship agreements meet Foundation policy. In collaboration with the Associate Director of Seminole Clubs, serves as liaison to Seminole Club leaders for all financial matters.
• Leads change management efforts related to financial policies and procedures for the Seminole Clubs. Coordinates communication and rollout plans for new or updated financial processes, ensuring clarity, consistency, and stakeholder understanding. Solicits and incorporates feedback from club leaders and internal partners to inform policy adjustments and system improvements. Monitors the adoption of new financial policies across clubs and provides coaching or corrective support as needed. Partners with the Volunteer Engagement and Communications teams to create training materials, webinars, and messaging campaigns to build awareness and alignment. Tracks implementation milestones and ensures a smooth transition during financial system updates or policy transitions.
• Develops and implements process improvements to enhance the efficiency and accuracy of Seminole Club financial operations. Provides training for the Seminole Clubs' treasurers on appropriate QuickBooks procedures and financial best practices. Conducts internal audits and spot checks on club financial submissions to ensure compliance and best practices are upheld.
• Occasionally staffs various Alumni Association functions and/or events. Protects confidential information. Other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees