Security Administrator

System High Corporation•Arlington, VA

9d•Onsite

About The Position

System High is looking for an experienced and motivated Security Assistant to join our team at the Defense Advanced Research Projects Agency (DARPA). Security Assistants (SA) perform a vital administrative security support function by providing direct access control to secure areas; ensuring consistent and efficient processing and distribution of security-related documentation; the maintenance and monitoring of calendar schedules; monitoring suspense items; conducting document quality reviews; scheduling presentation of special taskings; accepting deliveries of classified and unclassified materials (reports, presentations, etc.); and, the management and administration of supporting databases. Security Assistants provide administrative support across all functional areas to assure the maintenance of records and files, the preparation and distribution of mail, correspondence, reports, and other documents, and the maintenance of a suspense date file. These efforts include the development, review, analysis, and preparation of ad hoc reports, spreadsheets, charts, graphs, and narratives.

Requirements

Knowledge of DoD and DARPA policy and guidance preferred
Knowledge of Specialist Access Programs (SAP)
Ability to handle difficult and demanding customers in order to mutually resolve issues.
Anticipate customer needs to provide a high level of service.
Develop highly effective relationships with customers at all levels in order to develop mutually acceptable expectations.
Foster a broad network of diverse stakeholders, experts, and decision makers to share ideas/resources, rally support, and create synergies.
Excellent interpersonal skills and computer literacy.
Strong analytical and problem-solving skills.
Superior verbal/written communication ability and presentation skills.
Ability to work with limited supervision.
Minimum of active Top Secret (TS)
TS/SCI strongly desired
Subject to a random counter-intelligence scope polygraphs as a condition of access eligibility.
Three+ years’ experience in field.

Responsibilities

Plan, conduct, analyze, evaluate, and report security issues
Generate and maintain databases that reflect receipt, storage, inventory, and disposition of information; to include data entry, updates, and generation of reports
Conduct audits/inventories to ensure proper control and/or accountability
Assist in the inspection, inventory, logging, storage, and internal distribution of information received
Maintain and document personnel security programs, to include databases for all collateral, SAP, and SCI personnel
Review and analyze requests for information
Assist in the preparation and execution of security directives and security guides
Assist in reviewing customer security regulations and procedures and determine methods of implementation
Participate in security reviews, security incident investigations and preliminary inquiries, and surveys, as required
Assist with implementing the Security Education Awareness training program
Develop security education bulletins, directives, security plans, procedures and controls as required
Prepare and protect security files, records and other information
Perform entry, exit, visit processing, and escorting
Conduct end-of-day security checks and performing other security administrative functions as requested
Conduct indoctrination and debriefings, as required
Provide day-to-day access control management of supported facilities
Coordination of conferences and meetings at local and other supported facilities
Perform files management functions for office to which assigned
Perform calendar management functions for assigned offices
Manage and update Document Control Center (DCC) procedures, and conduct DCC training
Prepare packages & documentation for transmission via appropriate channels
Pick-up and deliver selected items to local US Postal Service (USPS)
Receive and account for all USPS registered and Express mail
Maintain document control/accountability databases
Maintain magnetic and optical media, and perform annual inventories and reconciliation
Document and perform proper disposal of documents and magnetic media
Perform document archiving
Conduct secure Electronic Data Transfer service (EDTS) operations
Perform self-inspections, identify security discrepancies, and report security incidents
Provide the proper protection for privacy information
Develop and/or maintain administrative methods and procedures for an office
Maintain and follow-up on suspense records for correspondence or action items
Prepare a wide variety of correspondence, reports and other documents
Establish, update, and develop inclusive administrative office procedures and methods
Gather information, verify facts, and assemble background materials, reference material, and reports for executive level officials for meetings and conferences
Establish and manage workflow staffing process
Assist with new employee processing and indoctrinations to the respective SID offices
Support the coordination of executive correspondence/products to resolve issues/obtain concurrences for planned actions; receive guidance on choosing appropriate courses of policy/programmatic or administrative actions
Make recommendations for process improvements
Other duties as assigned