Secretary- North Heights Alternative School

Amarillo ISD•Amarillo, TX

3d•Onsite

About The Position

The primary purpose of this role is to ensure the efficient operation of office routines and practices within a busy school environment, contributing to the overall educational process. This position requires strong organizational, communication, and interpersonal skills to manage various administrative tasks effectively.

Requirements

High school diploma or equivalent
Strong communication skills (verbal and written)
Strong public relations skills
Strong organizational skills
Strong interpersonal skills
Typing speed of at least 40 WPM
Proficiency in using software to develop spreadsheets, databases, and financial applications
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks, often changing assignments on short notice
Ability to work well with students, parents, community members, and campus staff
Two years of successful experience as a secretary or prior experience in bookkeeping

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations.
Maintain a daily teacher attendance log and records for substitute teachers.
Monitor and process time records, including leave requests and reports.
Compile information and submit payroll according to established procedures and deadlines.
Type teacher bulletins, faculty directory information, reports, memos, and monthly statements.
Update the faculty handbook and other campus-based information.
Handle incoming and outgoing telephone calls, record messages, and route calls as necessary.
Answer questions from callers and visitors according to school policy.
Inform the principal of dates, appointments, and phone calls.
Assist with communications to home schools regarding student placements, grades, attendance, and withdrawals.
Respond to correspondence and calls from parents, schools, and law enforcement entities concerning student placement.
Maintain campus inventory, type requisitions, and distribute campus supplies.
Administer medication to students, check temperatures, and notify parents of student illness in the absence of the nurse or health room clerk (as needed).
Compile, maintain, and file all required reports, records, and other documents.
Maintain student records, including entries and withdrawals, according to established procedures.
Assist the counselor's clerk as needed.
Assume responsibility for all files and process incoming correspondence.
Prepare and make deposits for activity account(s).
May be responsible for maintaining activity check register(s) and ledger(s).
Assist with campus budget preparation and maintain accurate records of expenditures.
Prepare and process purchase orders and receive, store, and issue supplies and equipment.
Maintain all daily records of student attendance and PEIMS information for school, local district, and state reports.
Receive, read, sort, file, and deliver all incoming school and U.S. mail and other documents to staff.
Operate various machines for report figuring, duplicating materials, and teaching/classroom use.
Clean machines and perform minor repairs, or report major malfunctions.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.
Comply with policies established by federal and state laws and regulations, and local board policy.
Perform other duties as assigned.