Secretary - Pioneer Trail Middle School, 210-days, 8 hours

Olathe Public Schools • Olathe, KS

3d • Onsite

About The Position

This position is responsible for providing a variety of secretarial support to assigned administrators and departments; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

Requirements

• 3-5 years of secretarial experience required
• Experience with basic accounting and bookkeeping principles
• Excellent verbal, written and listening communication skills
• Display high degree of customer service and interpersonal aptitude
• Ability to organize and adapt to changing priorities
• Ability to work with frequent interruptions
• High degree of motivation, responsibility, and confidentiality
• Ability to communicate with diverse groups
• Demonstrated ability in compiling and organizing data
• Ability to problem solve to analyze issues and create solutions
• Ability to work under limited supervision
• Highly collaborative team player
• Proficiency with Microsoft Office (Word, Outlook, etc.)

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, inventory, department attendance, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program components (e.g. research applications, Professional Growth Action Plans, technology bids, arrangements for conferences, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains inventory of supplies and materials and equipment (e.g. forms, office supplies, technology parts, etc.) for the purpose of ensuring items' availability.
• Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, reports on accounts, Inservice points, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, reports on department accounts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, purchase orders, non-district employee credential renewal plans, receipt and inventory of equipment; etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. current practices, policies, education codes, competitive bids, etc.) for the purpose of providing information that address school operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level