Secretary - Job #7630

Sierra Vista Unified School District • Sierra Vista, AZ

8h • Onsite

About The Position

The Sierra Vista Unified School District is seeking a dedicated Secretary for its Business Department. This role involves a variety of secretarial and general office duties, including managing transportation and food services billing, handling daily mail, processing cash, check, and credit card payments, and responding to inquiries. The Secretary will be responsible for maintaining accurate reports, files, and records for audit compliance, ensuring adherence to state and federal regulations, and verifying monthly district credit card purchases. Additionally, the position requires managing business office supplies and requisitions. The ideal candidate will possess strong organizational, communication, and computer skills, with a minimum of two years of related experience. The district offers a supportive work environment, competitive salaries, and a comprehensive benefits package.

Requirements

• High School Diploma or equivalent
• Minimum of two years' experience in related area performing secretarial or general office work in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates desired knowledge, skills and abilities
• Working knowledge of computer word-processing and Microsoft Office applications, and Google
• Ability to obtain a valid Arizona IVP Fingerprint Clearance Card
• Professional written and verbal communication skills
• Strong organizational and record-keeping skills
• Ability to follow written and verbal instructions
• Skill in establishing and maintaining effective working relationships and ability to work cooperatively and courteously with staff, students, parents, and community members
• Ability to analyze financial data
• Ability to maintain accurate records and reports
• Ability to complete computational tasks
• Ability to take initiative and work independently
• Ability to work under pressure and within many areas of responsibility at one time
• Ability to use computers for email communications, word processing, data management, and other assigned tasks as related to the position
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to demonstrate interpersonal and problem-solving skills

Responsibilities

• Complete duties associated with transportation and food services billing.
• Responsible for checking, sorting, and distributing mail daily.
• Accept cash, check, and credit card payments, to include log payments and provide receipts.
• Respond to various inquiries and provide general information related to business office via phone and other means of communication.
• Maintain applicable reports, files, and records to provide up-to-date references and communication trail for audit compliance.
• Comply with all applicable state and federal regulations, policies, and procedures relating to district finance and school business management.
• Verify all monthly district credit card purchases against credit card statement to include filling associated documentation.
• Responsible to maintain business office supply stock and enter business office requisitions.
• Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.
• Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality.
• Perform all duties in accordance with Federal and State laws, district procedures, and Board policies; including mandatory reporting procedures.

Benefits

• Competitive Salaries
• Incentives
• Paid Holidays & Leave
• Exceptional Employee Benefits & Resources
• Competitive benefits package that includes health, dental, vision, and supplemental insurance options available at an additional cost to employees
• Paid leave
• Paid holidays
• Paid life insurance
• Equal contribution to the Arizona State Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees