2026

Catholic Diocese Of Fort Worth•Wichita Falls, TX

7d•Onsite

About The Position

Responsible for data entry of all parish database information, and general parish administrative interfacing. Serves as the primary point-of-contact for administrative interface to the parish: greets parishioners, assists with administrative questions, provides general administrative guidance, assists with registration needs, distributes and collects forms, identifies general needs and trends within parish life. Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law. Responsible for the operating administrative budget (as it applies to his/her respective position) according to Diocesan and parish policies. Coordinates with the Business Manager for next year’s budget submissions in accordance with promulgated deadlines. Coordinates with the Finance/Accounting Manager for the submission of monthly budget reports. Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner. Foster mutually responsive relationships with parish staff and the parish community at large Mitigates conflicts quickly and charitably. Works independently and within teams on special nonrecurring and ongoing projects as assigned. Responsible for the recruitment, scheduling, and management of front office volunteers. Maintains a regular, visible presence with parishioners on Sundays and throughout the week. Greets parishioners warmly. Charitably de-escalates in moments of tension and/or conflict. Maintains the adequate stocking of relevant forms, guides, and feedback cards for our parishioners; collects, protects, and delivers completed forms, guides, and feedback cards to the appropriate party in a timely manner. Maintains positive and professional relationships with other staff members, and communicates with them regularly, to ensure adequate support for our parishioners. Accurately and patiently listens to the concerns of our parishioners and responds with charitable responses, instruction, or assistance as needed. Effectively guides parishioners through technological and administrative challenges. Responsible for the collection and entry of basic parishioner registration data. Management of database records by identifying members or accounts in need of deletion, updating addresses, and communicating any other information provided by parishioners or returned mail. Updates the Business Manager on the status of the parish database system (website and app) management. Sends change of information to the envelope company and the Diocese. Orders offertory envelopes for parishioners, bi-monthly. Integrates and aligns with Diocesan communication. Maintains a current and professional relationship with Diocesan Communications Department Staff and applicable Advancement Foundation Staff. Attends all in-person and/or virtual Diocesan communications training events. Effectively uses Diocesan communications resources.

Requirements

Practicing Catholic in good standing with the Catholic Church
Must pass a background and credit check
Successful completion of the Diocesan Safe Environment process
Ability to sit and perform computer work for lengthy periods of time
Able to access and maintain centralized departmental files
Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files
A significant amount of time regularly spent on the telephone providing customer service support and problem solving
Ability to accept work interruptions while remaining focused on duties
Data entry via computer keyboard requires repetitive and frequent hand and wrist movements
Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance
Strong computer skills in Microsoft Office Suite, especially in Word and Excel
Demonstrated history of good judgement

Nice To Haves

Associates degree or experience in administrative management
Previous volunteer management, database management, budget, and social media experience preferred
Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate
Excellent organization, prioritization, and communication skills
Excellent time management skills
Excellent writing skills (syntax, tone, and style)
Excellent grammar, composition, spelling and referencing skills
Ability to receive, understand, retain, and complete verbal and written tasks
Ability to work independently as well as in teams
Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity

Responsibilities

Data entry of all parish database information
General parish administrative interfacing
Serves as the primary point-of-contact for administrative interface to the parish
Manages the proper storage and disposal of confidential information and personally identifiable information (PII)
Responsible for the operating administrative budget
Coordinates with the Business Manager for budget submissions
Coordinates with the Finance/Accounting Manager for budget reports
Recruitment, scheduling, and management of front office volunteers
Maintains a regular, visible presence with parishioners on Sundays and throughout the week
Maintains the adequate stocking of relevant forms, guides, and feedback cards
Collects, protects, and delivers completed forms, guides, and feedback cards
Maintains positive and professional relationships with other staff members
Listens to the concerns of parishioners and responds with charitable responses, instruction, or assistance
Guides parishioners through technological and administrative challenges
Collection and entry of basic parishioner registration data
Management of database records
Updates the Business Manager on the status of the parish database system
Sends change of information to the envelope company and the Diocese
Orders offertory envelopes for parishioners, bi-monthly
Integrates and aligns with Diocesan communication
Maintains a current and professional relationship with Diocesan Communications Department Staff and applicable Advancement Foundation Staff
Attends all in-person and/or virtual Diocesan communications training events
Effectively uses Diocesan communications resources
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law
Securely maintains a current work process binder for each project or major area of responsibility
Securely maintains an inventory of correspondence