Secretary to the Dean, IV

Northampton Community College•Bethlehem, PA

3d•Onsite

About The Position

The staff and faculty of Northampton Community College share a single goal: to help students transform their lives through education. It's a goal that reaps rewards thousands of times over the course of a career. Employees at Northampton receive competitive compensation and an array of benefits while working on campuses located in a region with a very high quality of life. We invite you to consider applying for one of our currently available positions. For more information on the College, please visit www.northampton.edu. For more information on life in the Lehigh Valley, please visit https://www.northampton.edu/human-resources/life-in-the-area.htm. NCC is strongly committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to identify their strengths or experiences in this area.

Requirements

High school diploma
Three years secretarial experience or two years secretarial experience and business college or AAS degree in office administration preferred.
Ability to use technology systems and tools to support divisional operations
Accurate keyboarding skills
Proficient in College standard software, including word processing, spreadsheets, and databases
Ability to prioritize and organize work
Strong oral and written communication skills
Ability to understand and follow oral and written instructions
High degree of confidentiality
Adaptability
Initiative, judgment, discretion
Ability to work with little direct supervision

Nice To Haves

Business college or AAS degree in office administration

Responsibilities

Perform high-level secretarial duties: with specific instructions, using College Standard software, technology and associated peripherals, produce documents from written, oral or electronically produced/transferred materials; specifically, to manage and execute contracts for adjuncts, other academic staff and faculty, and additional contracts as needed.
Calculate overload/over-enrollment for faculty members; process payroll and contracts for adjunct and faculty members; Create flow charts and other reports as needed; maintain/monitor department email accounts; Utilize Workday effectively and efficiently to process tasks, enter information and generate reports, among other things; generate and modify budget reports; utilize advanced features of MS Excel (e.g. pivot tables, V-lookup, conditional formatting, etc.) and MS Office (e.g. mail merge); proofread typed materials for accuracy; answer phones and screen calls as required and directed; place routine calls and dispense information; greet visitors; maintain files and records according to established procedures; schedule appointments; make travel arrangements; manage Uber rideshare program; open, organize, and distribute mail; inventory and order office supplies; operate general office equipment, such as copier and fax machine as required.
Handle confidential matters and problem solving as the initial point person. Guide and redirect as necessary. Use independent judgement and decision making as necessary.
Assist in the administration and overall operation of the school: support special events/activities of the school; update course outline files each semester; assist in coordination of work with faculty school secretaries; direct student assistants; process payroll data; coordinate routine school information.
Implement special responsibilities: as assigned by the supervisor and consistent with level of responsibilities of the job.