Anticipated Secretary to the Business Administrator

Educational Services Commission of New Jersey•Piscataway, NJ

1d•Onsite

About The Position

Reports to the Business Administrator and is responsible for the regular and confidential work materials, reports, letters, correspondence to the Board of Directors, Superintendent, staff, local districts, and community served.

Requirements

Successful experience working in modern office using up-to-date practices and methods of organization.
Knowledge of word processing and stenographic skills and interest in acquiring new skills
Ability to establish and follow through on effective office practices and rules
Maintain records and files for effective retrieval
Ability to delegate assignments, with timely follow-up, with other business office personnel
Assist in the development of contracts, preparation of negotiation information, minutes, business office records, and state/federal reports
Such alternative or additional qualifications as the Board of Directors may deem appropriate

Responsibilities

Assist in the preparation and maintenance of Board and Finance agendas and minutes, regular and confidential
Assist in the processing of State reports and budget submissions
Assist in the processing and maintenance of records/contracts for the following programs/services: Transportation, Nonpublic Nursing Program, Chapter 1, school/programs and all associated record keeping
Maintain current logging of mail/letters/correspondence with response
Assist in organizing and expediting the daily workload of the Business Administrator
Maintain titular file for Business Administrator's activities
Serve as a facilitator of information within the business office and between the Superintendent's office and schools/programs
Maintain daily telephone log, listing responses and follow up
Any other duties assigned by the Business Administrator