Secretary to Principal
About The Position
The primary purpose of this role is to facilitate the effective operation of the school administrative office and provide clerical services for the school's administrative staff. This position involves organizing and managing routine work activities, initiating and maintaining administrative office functions, and interacting courteously and effectively with parents, students, school personnel, and visitors. Key responsibilities include maintaining various records, scheduling, assisting with budget and document preparation, and managing supplies and mail, all while complying with policies and maintaining confidentiality.
Requirements
- High school diploma or GED certificate
- Texas Education Agency (TEA) paraprofessional certification
- Ability to type a minimum of 50 words per minute
- Proficient skills in typing, word processing, filing, and account maintenance
- Effective communication, organizational, and interpersonal skills
- Ability to operate and trouble-shoot computers and other office equipment
- Ability to use the English language proficiently
- Ability to use basic mathematical operations
- Ability to work with frequent interruptions
- Ability to work within a specified behavior management system
- Ability to learn and utilize specialized therapeutic restraint techniques to control student behavior, when appropriate
- Ability to communicate effectively orally as well as written expression
Nice To Haves
- Bilingual skills preferred
- Knowledge of PowerSchool student information system preferred
- Knowledge of Excel or access spreadsheets
- Three years secretarial experience in a public education environment preferred
Responsibilities
- Organize and manage the routine work activities in the school assigned.
- Initiate and maintain administrative office functions.
- Answer telephones and interact courteously and effectively with parents, students, school personnel, and visitors.
- Assist parents, students, staff and client districts as needed.
- Maintain daily staff and student attendance records, and report information to the special schools and Business Services division and school districts in a timely manner.
- Maintain personnel time records including sick leave, vacation and special requests.
- Maintain inventory of school supplies, mailing list, -, visitor logs, and office communication.
- Schedule meetings and appointments, and maintain calendar for principal and other personnel as assigned.
- Assist principal with development and management of the campus budget.
- Assist principal in the preparation and routing of reports, memos, and other documents.
- Assist principal in maintaining accurate accounting records, payroll and student records
- Receive, store, and issue supplies and equipment.
- Sort, distribute, and/or deliver mail and other documents.
- Keep informed of and comply with state, department, and division policies and regulations concerning primary job functions.
- Maintain staff and student files.
- Type campus and/or division correspondence and route as directed by the principal/designee.
- Treat all staff with dignity, integrity and respect.
- Maintain confidentiality of information.
- Conduct physical searches as needed.
- Perform other duties as assigned by the principal or senior director.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
251-500 employees
