SY 26-27 Principal Secretary

Nogales USD•Nogales, AZ

10h•Onsite

About The Position

The job of SECRETARY TO ELEMENTARY PRINCIPAL is done for the purpose/s of providing secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested. This job reports to PRINCIPAL.

Requirements

Operating standard office equipment
Preparing and maintaining accurate records
Record keeping
Using pertinent software applications
Basic math, including calculations using fractions, percents, and/or ratios
Reading a variety of manuals
Writing documents following prescribed formats
Presenting information to others
Solving practical problems
Business telephone etiquette
Computer operation/skills
Concepts of grammar and punctuation
Excel software program
Office methods and procedures
Standard office software
Scheduling activities, meetings, and/or events
Gathering, collating, and/or classifying data
Using basic, job-related equipment
Flexibility to work with others in a variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using standardized methods
Working with a wide diversity of individuals
Working with a variety of data
Utilizing specific, job-related equipment
Problem solving to identify issues and create action plans
Independent interpretation of guidelines
Adapting to changing work priorities
Maintaining confidentiality
Meeting deadlines and schedules
Working with detailed information/data
Working with frequent interruptions
Job related experience is required
High School diploma or equivalent

Responsibilities

Coordinates a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies, dances, luncheons, field trips, etc.) for the purpose of delivering services in conformance to established guidelines.
Monitors assigned district activities and/or program components (e.g. budget, requisitions, kronos, subfinder) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials.
Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Processes documents and materials for the purpose of disseminating information to appropriate parties.
Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
Assists other personnel for the purpose of supporting them in the completion of their work activities.
Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains inventories of supplies and materials for the purpose of ensuring items availability.