Secretary to Director of Capital Projects and Facility Operations (2808)

Rochester Community Schools • Rochester Hills, MI

7d • Onsite

About The Position

This position assists with the efficient operation of district-wide capital project initiatives and overall district facility operations. The role involves processing purchase orders, managing project files, creating reports, ordering and scheduling signage, supporting the Director and Project Engineer, managing contractor access, tracking utility usage, ordering furniture, maintaining asset inventories, managing the Director's calendar, and planning department social events.

Requirements

• High School Diploma with excellent command of the English language
• General office experience
• Strong computer skills and aptitude to learn software programs used in this position
• Ability to interact positively with school/community
• Ability to handle a multitude of responsibilities with minimal supervision
• Valid driver’s license and available transportation
• Regular, reliable and punctual attendance required
• Microsoft Office (Current District Version): Intermediate-level: Word; Excel, and Outlook; PowerPoint
• Assessments in: Customer Service Phone Skills; Interpersonal/Teamwork Office Skills Assessment; Alpha/Numeric Filing and Record Locator Tests, Sentence Clarity and Spelling

Nice To Haves

• Experience in administration of a data based facilities reservations system and work-order management system

Responsibilities

• Process all purchase orders for Sinking Fund program and process any necessary change orders
• Save all related invoices and send to Accounts Payable
• Maintain and organize project and department files, spreadsheets, and data bases
• Create quarterly report to demonstrate department updates/accomplishments and share with Administration
• Order and schedule installation of signage districtwide
• Support the Director and Project Engineer as requested
• Maintain and manage outside contractor site access, including creation of temporary ID badges
• Track utility usage – collect gas meter reads across the district to share with energy management company
• Assist Project Engineer with ordering furniture, scheduling delivery, and maintaining an inventory of surplus furniture in storage
• Maintain an inventory of depreciable assets districtwide
• Maintain the Director’s calendar and schedule meetings on their behalf
• Plan department social events

Benefits

• Salary and benefits per RSPA Classification II schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED