Secretary to 9th Grade Center Principal

Denton Independent School District • Little Elm, TX

4d • Onsite

About The Position

Ensure efficient operation of the 9th Grade center administrative office, work collaboratively with high school office staff and the Principal’s secretary, and provide clerical services for the school’s administrative staff.

Requirements

• High school diploma or GED
• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• One to three years secretarial experience, preferably in a public education environment

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, student/staff reports, and campus communication as requested.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain the school calendar of events.
• Greet visitors at reception and answer phones.
• Schedule meetings and appointments and maintain the calendar for the 9th Grade center principal.
• Assist students, teachers, staff, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders for the 9th Grade center.
• Receive, store, and issue supplies and equipment for 9th Grade staff.
• Prepare and make cash deposits for activity account(s).
• May be responsible for maintenance of activity checkbook(s) and ledger(s) as needed.
• Assist with coordination of faculty meetings and campus activities per request.
• Assist with campus budget preparation as needed.
• Maintain inventory of fixed assets, equipment, and supplies.
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Maintain a positive, customer service-oriented demeanor towards all stakeholders.
• Perform other duties as assigned.
• Supports the high school campus principal’s secretary in monitoring the work of campus secretaries and clerical aides.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED