Secretary-Special Education

Madison City Schools • Madison, AL

4d • Onsite

About The Position

This position serves as the primary point of contact for the Special Education department, managing communications, records, and administrative tasks to ensure efficient operation and compliance with state and federal guidelines. The role requires strong organizational skills, proficiency in various software applications, and the ability to maintain confidentiality and professional conduct in a fast-paced environment.

Requirements

• High School diploma or GED
• Clerical experience preferred
• Experience with Google products preferred
• Experience with school/special education records
• Organizing and coordinating skills
• Knowledge of budgetary process
• Knowledge of organizational structure, work flow and operating procedures
• Ability to keep business matters confidential
• Ability to type 50 words per minute
• Proficiency in Microsoft Word, Excel, Access, PowerPoint, Publisher and Internet Information Services
• Ability to deal with people in person and on the telephone in a pleasant and courteous manner
• Ability to create, compose and edit written material
• Ability to organize materials and maintain accurate records
• Ability to distribute documents in an efficient manner
• Ability to maintain and establish effective relationships within the workplace
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment
• Skills in organizing resources and establishing priorities
• Knowledge of structure, policies and procedures of a large organization
• Ability to coordinate and organize meetings and special events
• Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities
• Background checks must not be more than 10 years old.
• Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity.
• Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law.

Nice To Haves

• Experience with Google products
• Experience with school/special education records

Responsibilities

• Serve as a primary point of contact for Special Education
• Answer all telephone calls, emails and take messages
• Collect and manage mail and faxes in an efficient and effective manner
• Establish and maintain databases as required
• Prepare reports and assist with projects as necessary
• Maintain annual special education budget as necessary
• Prepare memorandums and other correspondence as necessary
• Maintain applicable electronic databases, files and programs as directed
• Maintain confidentiality and follow proper procedures with special education files
• Meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy
• Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up
• Maintain all special education program records in compliance with State, Federal and District guidelines
• Assist with the organization of the Extended School Year Program
• Process mileage, expense claims, invoices and purchase orders for the special education staff/program
• Maintain inventory and order all department supplies and equipment
• Process all contracts with non-public agencies and specialists providing services for SPED Department
• Provide backup coverage for the board receptionist
• Other related duties as assigned

Benefits

• Salary based on employment for complete year
• Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED