Secretary III-Heart Institute Midtown Cardiology - Multiple Offices (MSUS, Park Ave South, Greenpoint, Park Slope, Sheepshead Bay) Full Time Day, Some Saturdays- 9am-5pm

Mount Sinai Health System • Brooklyn, NY

36d • Onsite

About The Position

Answers telephones, screens and directs incoming phone calls, takes messages and responds to inquiries requiring knowledge of departmental operations and schedules in a professional manner. Interacts with Medical Center and non-Medical Center personnel in a professional and courteous manner.

Requirements

• High School Diploma or Equivalency
• Prior secretarial experience in a hospital or office environment
• Satisfactory knowledge of medical terminology

Responsibilities

• Handles and prepares correspondence for department personnel as assigned
• Determines layout of documents and organizes same based on audience and word processing capabilities
• Possesses satisfactory knowledge of medical terminology
• Coordinates work and that of others, as required
• Facilitates staff activities based on personal observation and feedback form other personnel
• Ensures meeting times and appointments are clearly communicated, and are in accordance with other priorities, time-frames and dates desired
• Ensures that minutes of meetings are prepared in an effective manner based on accuracy and thoroughness of documentation
• Maintains cleanliness and orderliness of work station
• Maintains a variety of departmental records and logs by manually writing information as well as entering information into computerized database
• Checks entries for accuracy and periodically compiles same into report format
• Maintains records in an orderly manner and in accordance with established record keeping system
• Ensures quality and timeliness with which materials are photocopied (based on extent to which materials are ready by time/date desired, appearance of photocopied materials)
• Opens, reviews, sorts, dates, stamps and distributes mail received
• Responds to routine and emergency inquiries in a timely manner

Benefits

• Salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED