Secretary III-Heart Institute Midtown Cardiology - Multiple Offices (MSUS, Park Ave South, Greenpoint, Park Slope, Sheepshead Bay) Full Time Day, Some Saturdays- 9am-5pm

Mount Sinai Health Systems • New York, NY

37d • $35 - $35 • Onsite

About The Position

The Secretary III-Heart Institute Midtown Cardiology position is a full-time role with day shifts and some Saturdays (9am-5pm). This role involves answering telephones, screening and directing calls, taking messages, and responding to inquiries with knowledge of departmental operations and schedules. The position requires professional and courteous interaction with both Medical Center and non-Medical Center personnel.

Requirements

• High School Diploma or Equivalency
• Prior secretarial experience in a hospital or office environment
• Collective bargaining unit: SEIU 1199-MSBI

Responsibilities

• Handles and prepares correspondence for department personnel as assigned
• Determines layout of documents and organizes same based on audience and word processing capabilities
• Possesses satisfactory knowledge of medical terminology
• Coordinates work and that of others, as required
• Facilitates staff activities based on personal observation and feedback form other personnel
• Ensures meeting times and appointments are clearly communicated, and are in accordance with other priorities, time-frames and dates desired
• Ensures that minutes of meetings are prepared in an effective manner based on accuracy and thoroughness of documentation
• Maintains cleanliness and orderliness of work station
• Maintains a variety of departmental records and logs by manually writing information as well as entering information into computerized database
• Checks entries for accuracy and periodically compiles same into report format
• Maintains records in an orderly manner and in accordance with established record keeping system
• Ensures quality and timeliness with which materials are photocopied (based on extent to which materials are ready by time/date desired, appearance of photocopied materials)
• Opens, reviews, sorts, dates, stamps and distributes mail received
• Responds to routine and emergency inquiries in a timely manner

Benefits

• Salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED