Secretary II (School) Cajon Park- Pos#30024578

Santee School District•Santee, CA

3d•Onsite

About The Position

Under the direction of an Elementary School Principal, this role involves organizing, coordinating, and managing the clerical activities and communications of a school office. The position performs varied and responsible secretarial duties, serves as a confidential secretary to the Principal and other school staff, and provides specialized assistance and information to students, parents, faculty, and others.

Requirements

Correct English usage, spelling, grammar, punctuation, and composition.
Modern office practices, procedures, and equipment.
Recordkeeping methods.
Public relations skills.
Applicable sections of the Education Code and other laws and regulations.
Oral and written communication skills.
Telephone and receptionist techniques.
Operation of standard office equipment such as typewriter, copier, calculator, computer, and dictating equipment.
Perform a variety of responsible secretarial work in support of school administrators, staff, special programs, and activities.
Serve as confidential secretary to the Principal and other staff as assigned.
Establish and revise work priorities.
Meet schedules and timelines.
Operate standard office equipment.
Maintain complex filing systems containing confidential or sensitive information.
Compile and prepare complex and accurate reports.
Assure completion of clerical work in the school office and assist other personnel as needed.
Learn, interpret, apply, and explain State and District policies, procedures, rules, and regulations.
Work independently with minimal supervision.
Work effectively with frequent interruptions and many demands on time.
Establish and maintain cooperative and effective working relationships with others.
Type at a net corrected speed of 50 words per minute.
Any combination equivalent to graduation from high school supplemented by course work in office practices, bookkeeping, or related fields.
Three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial recordkeeping.
Possession of a First Aid, CPR, and AED Certificates issued by an authorized agency.

Responsibilities

Serve as liaison among the principal, teachers, students, parents, and other staff members.
Provide a wide variety of responsible secretarial and clerical duties in support of school office activities, school administrative, teaching, and support staff.
Serve as confidential secretary to the Principal; type, file, and process personnel evaluations, documentation of disciplinary actions, and other sensitive materials.
Greet parents, students, staff, and other visitors to the school office; assist visitors and direct them to appropriate personnel.
Understand, interpret, apply, and explain State and District rules, regulations, policies, and procedures related to school operations, programs, and services.
Prepare, format, type, edit, proofread, process, and distribute a variety of materials including bulletins, correspondence, reports, purchase orders, requisitions, and other documents.
May take dictation or use dictaphone.
Maintain the school calendar of events and schedule facilities use.
Schedule meetings, appointments, and conferences for the Principal as requested.
Answer telephones and respond to questions; take and relay messages; provide assistance and information.
Compose routine memos and correspondence from brief verbal instructions or notes.
Maintain a variety of records and files including materials of a confidential nature.
Record and process employee attendance data for payroll purposes.
Greet and orient substitute personnel; open, sort, and route mail.
Order, receive, store, and maintain office supplies.
Operate a variety of standard office machines such as typewriter, copiers, calculators, microcomputer, peripheral equipment and software, and dictating equipment.
Coordinate and assure the timely completion of school office clerical work; assist other personnel as needed in enrolling students and providing first aid to ill and injured students.
Monitor student conduct in the office.
Prepare agendas, attend meetings, and take minutes.
Maintain budget records; record expenditures and maintain current balances in assigned accounts.
Schedule and request maintenance and repair on equipment and facilities.
Maintain key control for the school site as assigned.
Train and provide work direction to others as assigned.
Perform related duties as assigned.