Secretary - Secretary II High School Counseling Office Receptionist @ Moses Lake High School

Moses Lake School District 161•Moses Lake, WA

2d•Onsite

About The Position

This position is for a SECRETARY II at Moses Lake High School, specifically in the High School Counseling Office. The role involves performing a wide variety of secretarial, clerical, and bookkeeping duties, utilizing independent judgment within generally defined methods, practices, and procedures. The term of employment is classified, with benefits available, and the position is for 8 hours per day over 200 work days, including days before and after the school year. The work schedule is Monday through Friday, from 6:45 am to 3:15 pm.

Requirements

High School Diploma or G.E.D. equivalent.
Two (2) years of previous secretarial/clerical experience, which include the use of computer applications and office responsibilities; or any combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job.
Ability to understand and execute verbal and written instructions, policies, and procedures.
Ability to communicate effectively both orally and in writing.
Willingness to work with a flexible schedule.
Typing assessment (upper Moderately Effective to Highly Effective range).
Math assessment.
Grammar assessment.
Basic Excel assessment.
Proofreading assessment.

Nice To Haves

Experience using SKYWARD, the student management system.
Experience using Homeroom, Calendar and Google Suite.
Bilingual/biliterate.
First aid card may be required for specific positions.
Writing sample (optional) assessment.
10-key test (optional) assessment.
Accounting (optional) assessment.

Responsibilities

Greet, welcome, and assist students, parents, and staff in a busy office setting.
Answer telephone, receive and respond to inquiries and concerns by directing the calls to the correct department or administrator.
Schedule appointments for students, parents, and staff to see the counselors and adjust schedules as needed.
Process electronic transcript requests.
Relate in a positive way with supervisory staff, classroom teachers, and students using tact, courtesy, kindness, and professionalism.
Work cooperatively with the administrator(s) and staff to maintain a safe school and caring learning environment.
Be professionally dressed and maintain a clean organized workstation.
Assist with the registration of new students.
Update student demographics information and address information as requested by staff and/or parents.
Oversee the filing and management of student cum files including updating and transferring files if needed.
Assist with the distribution and mailing of student report cards and progress reports.
Run address labels for various mailings.
Assist with maintaining the MLHS Counseling Dept. website.
Assist in providing secretarial support for administrators as needed.
Provide communication to staff, parent, students, and maintain record keeping of varied programs such as academic interventions, etc.
Assist in providing reports of varying natures as needed to staff and administrators (e.g., attendance, behavior, and academic reports).
Serve as the Red Rover absence management back up.
Work with a high degree of accuracy and attention to detail to meet deadlines.
Interpret as needed if an individual possesses multiple language skills.
Maintain high expectations and standards of job performance and excellent attendance.
Maintain the confidentiality of sensitive information.
Perform other duties as assigned.