Secretary II Gas
City of Florence, Alabama•Gas Department 650 Rickwood Road Florence, AL
•Onsite
About The Position
Performs secretarial duties for the Gas Department as assigned by the Supervisor. Duties include a variety of functions such as data entry, record keeping, filing, and other associated duties to relieve the supervisor of the clerical tasks associated with the section.
Requirements
- High School graduate or GED.
- Eighteen months to three years of experience in an office environment with an emphasis on customer service.
- Must have a valid driver’s license.
- Ability to operate personal computers using common Microsoft programs such as Word, Excel, PowerPoint, etc.
- Ability to learn the use of other gas industry-specific programs for data entry.
- Proficient keyboarding (typing) skills are required.
- Ability to set up and maintain all required filing systems.
- Thorough knowledge of section office practices and procedures.
- Thorough knowledge of secretarial practice and procedures.
- Thorough knowledge of Business English, spelling, arithmetic, vocabulary, and word processing.
- Ability to maintain effective relationships with other employees and with the public.
- Communication skills to effectively and clearly communicate verbally with the general public, co-workers, and supervisors.
- Thorough knowledge of proper telephone procedures.
Responsibilities
- Composes and prepares letters, schedules, notices, and other correspondence.
- Relays instructions and messages.
- Operates computer, copier, typewriter, fax machine, calculator, and other office equipment.
- Maintains filing as required.
- Maintains records of section operations and keeps organized files on same.
- Answers phone for the section and directs calls to the appropriate individual within the section as required.
- Performs specific clerical tasks or duties as required by the Supervisor.
- Prepares reports for the Supervisor as required using common spreadsheet and/or word processing programs.
- Performs research and collects information for the Supervisor as required for completion of reports, resolution of customer problems, etc.
- Assists the engineering section with creating work orders and staking sheets for projects.
- Performs other duties as assigned by the Supervisor within the scope of this job.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
