Secretary I

NYU Langone Health • New York, NY

4d • Onsite

About The Position

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. For the fourth consecutive year, Vizient Inc. ranked NYU Langone No. 1 for quality care in the nation and U.S. News & World Report recently placed 12 of its clinical specialties among the top 10 in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

We have an exciting opportunity to join our team as a Secretary I.

In this role, the successful candidate answers incoming calls to the information Center and assigns them to the appropriate shops expeditiously. Generates work orders for all routine calls, emergency situations, and elevator malfunctions including accurate information as reported in a computerized program. Performs inventory spot checks as requested to ensure the required levels of inventory within the stockroom are maintained. Issues stockroom supplies and records them accurately by linking every item to a work order. Under general supervision, provides support and assists with inventory.

Requirements

• High School Diploma
• Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required.
• Basic knowledge of word processing, spreadsheet, database and Internet applications required.
• Light, accurate keyboarding skills required.
• Ability to complete multiple tasks efficiently and thrive in a team work environment.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred

Responsibilities

• Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties.
• Answers incoming calls to the information Center and assigns them to the appropriate shops expeditiously.
• Generates work orders for all routine calls, emergency situations, and elevator malfunctions including accurate information as reported in a computerized program.
• Performs inventory spot checks as requested to ensure the required levels of inventory within the stockroom are maintained.
• Issues stockroom supplies and records them accurately by linking every item to a work order.
• Provides support and assists with inventory.
• Files packing slips, release forms and back order information in alphabetic order.
• Performs support functions to ensure the smooth operation of the department.
• Assists in training employees in computer system operations and Stockroom procedures.
• Maintains inventory control.
• Issues materials and supplies to shop personnel as requested.
• Issues work orders as required.
• Answers work reception lines and dispatch appropriate shop personnel to work site.

Benefits

• financial security benefits
• a generous time-off program
• employee resources groups for peer support
• holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED