Secretary I - Protective Services (Part Time)

City of Vernon

2d•CA$35•Onsite

About The Position

Reporting to the Manager, Protective Services, this position performs a variety of routine secretarial, clerical, and reception work under limited supervision. All persons employed by the City of Vernon will be required to assist the City in providing emergency services. Duties assigned during an emergency may differ from regular duties.

Requirements

Completion of a recognized secretarial, office administration, legal secretary, or other related certificate program.
Minimum six months secretarial experience in a mid-sized or large organization.
Communicates with professionalism with members of the public and staff, both orally and in writing.
Delivers exceptional customer service to City employees, volunteers, and the general public.
Proficient in computer operations using Microsoft Office programs such as Word, Excel, Power Point, and Outlook.
Comprehends and execute oral and written instructions.
Proficient in the operation of standard office equipment, such as computers and copying equipment.
Knowledge of techniques and practices related to general office administration and records management.
Ability to de-escalate public interactions in a calm and empathetic manner.
Performs routine clerical, data entry, and typing tasks.
Thorough knowledge of business English, punctuation, and grammar.
Types a minimum of 45 correct words per minute.
Searches for information and compile data for files and other sources.
Works with minimal supervision, adapts to changing situations, uses discretion and works with interruptions.
The successful candidate will provide and maintain an acceptable Police Information Check.
The successful candidate will provide and maintain RCMP Enhance Security Clearance.

Nice To Haves

A combination of related education and experience may be considered.
Experience in a policing or bylaw services environment.

Responsibilities

Acts as a receptionist, answering telephone inquiries and providing information of a routine nature or redirects inquiries, as appropriate.
Receives Bylaw complaints for investigation from the public or other agencies, completes database records, and attaches documents or photographs.
Enters payments, prepares bank deposit, maintains float and balances cash receipting system.
Performs a variety of standard clerical and filing work including filing tickets, maintaining RCMP volunteer files (hard copy and electronic) and photocopying.
Creates files for the Block Watch Program and files all program correspondence.
Assists in the coordination and preparation of training programs, including preparing training materials, scheduling participants and facilities, and arranging instructors.
Tracks, compiles, and coordinates information for reporting and metrics purposes.
Provides general administrative support.
Provides relief and backup support to the Bylaw Compliance Clerk for meal breaks and vacation.
Performs other related duties as required.