Secretary, Guidance 10-month

Polk County Public Schools•Lakeland, FL

10h

About The Position

This position performs responsible clerical work and a variety of secretarial duties in a school. The Secretary, Guidance prepares and processes attendance, registration, correspondence, financial, payroll, and other school records; maintains files; and provides information and assistance to students and the public. The role may also provide secretarial support to a principal or assistant principal, including arranging appointments, answering calls and inquiries, and composing routine correspondence.

Requirements

Graduation from an accredited high school or completion of a GED.
Clerical and secretarial office experience, or an equivalent combination of training and experience.
Knowledge of school operations and programs.
Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
Knowledge of bookkeeping procedures.
Ability to exercise independent judgment.
Ability to deal effectively and courteously with students, school personnel, and the general public.
Ability to type at a prescribed rate of speed.

Nice To Haves

Bilingual/biliterate.

Responsibilities

Compile and type school attendance reports and other materials from copy, rough drafts, or general instructions.
Type and process student registration documents, absentee lists, tardy slips, form letters, and routine correspondence.
Prepare reports, narratives, statistical tabulations, and related attendance reports.
Operate office copy machines and duplicating equipment; type teaching materials and cut stencils.
Process purchase and work orders and prepare requisitions for supplies and equipment.
Register and withdraw students and process documents requiring knowledge of school procedures.
Maintain files and, when applicable, property records.
Review documents for sufficiency, obtain signatures, route documents appropriately, and follow up as needed.
Provide information and assistance to students and the general public in person or by telephone, applying knowledge of school rules, regulations, and procedures.
Perform receptionist duties.
When assigned, provide secretarial support to the principal or assistant principal by arranging appointments, taking calls, answering inquiries, and composing routine correspondence.
Receive, deposit, and disburse monies; maintain internal accounts and prepare financial reports.
Keep time records and prepare payrolls.
When required, take dictation and transcribe it in finished format.
Perform other duties as assigned.