Secretary Generalist - Elementary School

Federal Way Public Schools•Silver Lake, WA

3d•Onsite

About The Position

The Secretary Generalist - Elementary is a position that requires a wide range of skills and abilities. This position plays an important role in ensuring that many office and secretarial tasks are handled in a timely and professional manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent
One (1) year of clerical experience
Microsoft WORD and EXCEL
Positive evaluations
Criminal background clearance
Work scheduled hours on a consistent basis
Knowledge of school board policies and procedures
Basic knowledge of Microsoft WORD and EXCEL
Database management
Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
Perform safety responsibilities while under pressure.
Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
Speak, read and follow written or verbal communications: able to proofread
Exhibit proper telephone etiquette
Practice effective safety and security within individual work routines.
Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines
Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community
Cope with and assist angry or distraught students, parents, and other community members
Work collaboratively with District staff and promote teamwork with co-workers
Practice ethical and professional standards of conduct including the requirements of confidentiality
Abide by Federal Way Public Schools’ Policies and Procedures
Perform the essential functions of the job with or without reasonable accommodations
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

Nice To Haves

Bilingual
Basic knowledge of a publishing software

Responsibilities

Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
Collect and report lunch count to Nutrition Services daily.
Put together enrollment packets.
Provide secretarial service to include supporting with student discipline information & scheduling parent meetings.
Create files for new scholars, cumulative and health files; review prior schools records on new scholars, place in filing system.
Create and maintain guest employee folders; file updated class lists and health care plans in staff sub folders monthly along with building information.
Sort incoming and outgoing district and US mail.
Ensure distribution of mail into appropriate staff mailboxes.
Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences.
Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
Assist other office personnel with requesting and sending student records, registration, and withdrawal of students.
Assist families with Online enrollment; helping to set up Parent Vue account.
Maintain volunteer records, check that background checks have been performed, etc.
Ensure office machines are in working condition.
Prepare appropriate communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community.
Multilingual staff may be asked to translate within their scope of work.
May periodically supervise students for a variety of reasons.