Secretary - Director

Waxahachie ISD • Waxahachie, TX

15h • Onsite

About The Position

Under general supervision, organize and manage the routine office activities of an administrative department and provide clerical services to the department head and other staff members. Ensure efficient operation of department administrative office.

Requirements

• High School diploma or GED
• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Demonstrate proficiency in handling matters of highly confidential nature
• Must possess personal qualities related to respect for the rights and confidentiality of others
• One to three years’ secretarial experience, preferably in public education environment
• Demonstrates ability to remain calm and withstand pressures
• Flexible to changes in routine and adapts quickly to changing situations
• Reliable and responsible attendance and punctuality
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly
• Avoid speaking ill of the district and district personnel
• Demonstrate flexibility to change in routine and adapt quickly to changing situations
• Demonstrate respect, courteous to peers, visitors and assist fellow workers willingly
• Report to work in a timely manner according to assigned schedule

Responsibilities

• Prepare written correspondence forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, communication as requested, using personal computer.
• Maintain a log of visitors to department
• Maintain department calendar of events
• Schedule meetings and appointments and maintain calendar for department head
• Assist directors, staff, teachers, and parents as needed
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Maintain physical and computerized files including inventory of office supplies, mailing lists, visitor logs, and office communication.
• Update department related policy manuals, and other documents as assigned
• Receive, store, and issue supplies and equipment
• Perform routine bookkeeping tasks including simple arithmetic operations to assist in maintaining department budgets
• Sort, distribute, or deliver mail and other documents
• Maintain confidentiality
• Perform other duties as assigned by the supervisor or other administrator that are consistent with general requirements and qualifications for the position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED