Secretary - Data Center

New Brunswick Public Schools•New Brunswick, NJ

6d•Onsite

About The Position

This position is for a Secretary at New Brunswick High School. The role involves providing secretarial and clerical support, with a focus on data management and office efficiency. The secretary will utilize computer systems for various tasks, maintain office organization, prepare professional correspondence and reports, operate office equipment, and interact with the public, staff, and students with a high degree of respect and customer service. Confidentiality and record-keeping are key aspects of the role.

Requirements

High school graduate or high school equivalency.
Minimum of two years business/clerical experience within the past five years.
Proficient in the use of computer information systems.
Ability to work well with colleagues to create a team atmosphere

Nice To Haves

Minimum of 1 year of experience in public schools
Experience providing support via phone and email to schools and families
Experience using student information systems, preferably OnCourse SIS
Experience using Microsoft Excel
Experience using Google Business Suite (G-mail, Google Drive, Google Sheets)
Ability to problem solve and resolve issues constructively
Ability to communicate effectively via the phone, email, in writing, and in-person
Ability to work in a team and independently

Responsibilities

Utilize computer systems/programs to create correspondence, reports, presentations and to track, organize and manipulate data.
Utilize organizational methods to maintain order and efficiency in the office.
Prepare and compose correspondence, memoranda, letters, staff observations (including but not limited to: inter and intra school reports, purchase orders, state and federal data) and reports that are free of spelling and grammatical errors and are professional in tone.
Operate office machines and equipment (copy, scan, fax, etc.).
Engage with public, staff and students with a high degree of respect, good judgment and confidentiality where needed, with a heavy focus on the delivery of quality customer service.
Disperse materials and supplies to teachers.
Demonstrate responsibility when entrusted with confidential matters and materials.
Receive and screen attendance calls.
Maintain records of student attendance and lateness and reasons for absence or lateness.
Maintain record of parental calls.
Confer with guidance secretary for new students or students transferring out; prepares master files for data processing.
Create and distribute daily and monthly suspension lists.
Performs other duties as may be assigned by his/her supervisor(s) under authority of the board of education.
Carry out all special assignments effectively and efficiently.