Secretary, Building Operations

Spring Independent School District•Houston, TX

About The Position

Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and, other office duties as assigned. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

Requirements

High School graduate or GED
Must be able to communicate effectively in English
2 yrs job related experience
Knowledge of payroll procedures
Ability to work well under pressure to meet payroll deadlines
Effective communication and interpersonal skills
Strong organizational and people skills
Proficient in written and verbal use of the English language
Ability to operate standard office equipment
Working knowledge of Google, Kronos, eFinance and Microsoft Office Software
Ability to perform multiple tasks
Bilingual preferred

Nice To Haves

Three+ years job-related experience preferred
Bilingual preferred

Responsibilities

Assist with the processing of payroll for over 280 custodial staff members
Place purchase orders and order custodial supplies through eFinance
Prepare correspondence, documents, forms, and reports to communicate information to custodial staff
Answer incoming telephone calls/screening calls for Director of Operations
Maintain confidentiality of information
Process invoices for custodial services for school fund raiser events
Maintain individual personnel files on all custodial staff members
Monitor and maintain department budget records
Coordinate Workers’ Compensation paperwork for Operations Department
Prepare occasional travel requests for Director of Operations
Perform all other duties as assigned