year)

Daviess County School District•Owensboro, KY

7d•Onsite

About The Position

The Secretary/Bookkeeper performs a wide variety of clerical and secretarial duties in a small to medium-sized school. This role coordinates school office activities, assists the principal in routine administrative tasks, and provides public relations and communication services for the principal. The position requires organizing and coordinating office functions, serving as a secretary to the Principal, facilitating communication, and performing various administrative and record-keeping tasks. This includes managing correspondence, preparing reports, handling financial transactions, operating office equipment, and ordering supplies. The role also involves interacting with students, parents, faculty, and the public, while maintaining confidentiality and demonstrating loyalty to the school district.

Requirements

High school diploma, G.E.D. certificate, or satisfactory progress toward G.E.D.
Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience.
Must meet the requirements of a criminal record check as specified by Kentucky state law.
Must meet health requirements as specified in district personnel policy.

Nice To Haves

Knowledge of school office terminology, practices and procedures.
Knowledge of modern office practices, procedures and equipment.
Knowledge of financial and statistical record-keeping techniques.
Knowledge of health and safety regulations.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of district organization, operations, policies and objectives.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Knowledge of budget preparation and control.
Operation of standard office machines.
Knowledge of applicable sections of the Kentucky Administrative Regulations and other applicable laws.
Letter and report writing skills.
Ability to perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative matters.
Ability to perform public relations and communications services for the principal.
Ability to maintain accurate financial and statistical records.
Ability to understand and follow oral and written directions.
Ability to compose correspondence independently.
Ability to complete work with many interruptions.
Ability to work independently with little direction.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to learn, interpret, apply and explain rules, regulations, policies and procedures.
Ability to operate a variety of office machines including typewriter, calculator and copies.
Ability to maintain good public relations with students, parents, teachers and the public.
Ability to meet schedules and time lines.
Ability to plan and organize work.
Ability to train and provide work direction to others.
Ability to compile and maintain accurate records, verify data and prepare reports.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.

Responsibilities

Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a small to medium-sized high school.
Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences.
Coordinate and facilitate communication between district and site personnel, parents, students, school and community organizations and the general public.
Communicate with a variety of site and district personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
Perform secretarial duties for the principal, assisting with routine administrative matters as appropriate; independently compose letter, memoranda and other materials.
Assist the principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information.
Prepare forms and assist the principal in preparing and monitoring budget.
Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment and student activities; prepare and maintain related records, files and logs.
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
Operate a variety of business and office machines including typewriter, copiers, calculator, computer, copier and communication equipment.
Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution.
Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel.
Demonstrates loyalty and dedication to the purposes and goals of the Daviess County Public Schools.
Performs related duties as may be assigned.