Secretary/Administrative Assistant: Sacred Heart—Auburn Hills

Archdiocese of Detroit•Auburn Hills, MI

4d•Onsite

About The Position

Provide essential administrative, communication, and record-keeping support for the parish, acting as the first point of contact, managing schedules, handling finances, coordinating ceremonies (baptisms, weddings, funerals), and ensuring the smooth daily operation of the parish office, all while offering a welcoming presence to parishioners and visitors. Key duties involve managing mail, phones, databases, supplies, and supporting the parish administrator with specific tasks like scheduling and communication. This is a part-time position at 18 hours per week. Work hours are Monday, Tuesdays, and Wednesdays from 9 am to 3 pm.

Requirements

Strong organizational, clerical, and computer skills.
Excellent communication (written/verbal) and interpersonal abilities.
Discretion, good judgment, and a welcoming, "minister of presence" attitude.
Ability to multitask and work collaboratively.
Candidates must be able to pass a background check and have or be willing to complete the Archdiocese of Detroit 'Protecting God's Children' workshop.

Nice To Haves

Knowledge of ParishSoft.
Knowledge of Archdiocesan Financial Policies and Procedures.

Responsibilities

Reception & Communication: Greet visitors and answer phones, direct inquiries, and take messages.
Handle incoming and outgoing mail, emails, and general correspondence.
Serve as the main liaison between parishioners, staff, and clergy.
Administrative Support: Maintain office organization, supplies, and appearance.
Manage parish calendars, schedules, and meeting arrangements.
Proofread weekly bulletins and other parish communications.
Record Keeping & Data Management: Update and maintain parishioner data using ParishSoft.
Financial & Logistical Support: Assist with processing donations and financial records.
Order office and church supplies (hosts, candles, literature).
Coordinate logistics for funerals, events and ministries.