Secretary 9 (Management Assistant) - Bureau of Development
About The Position
This position serves as the management assistant to the Utility Coordination, Permits and Agreements and the Local Agency Programs (LAP) Section Managers. Based on knowledge of the organization, serves as liaison to higher management and other stakeholders in answering questions related to programs administered by both sections. Maintains control of and reviews outgoing correspondence for content, conformity, procedure requirements, and inclusion of necessary background materials. Maintains correspondence and files records for both sections, processes payments in Statewide Integrated Governmental Management Applications (SIGMA) Financial, and functions as timekeeper for both sections. Assists in preparing the call for projects letters for the LAP Section. Serves as a member of the Division Administrative Support Team and provides backup to all members of the team. Provides other administrative support duties and special assignments as requested.
Requirements
- Completion of high school.
- Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
- OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Responsibilities
- Serve as the management assistant to the Utility Coordination, Permits and Agreements and the Local Agency Programs (LAP) Section Managers.
- Serve as liaison to higher management and other stakeholders in answering questions related to programs administered by both sections.
- Maintain control of and review outgoing correspondence for content, conformity, procedure requirements, and inclusion of necessary background materials.
- Maintain correspondence and file records for both sections.
- Process payments in Statewide Integrated Governmental Management Applications (SIGMA) Financial.
- Function as timekeeper for both sections.
- Assist in preparing the call for projects letters for the LAP Section.
- Serve as a member of the Division Administrative Support Team and provide backup to all members of the team.
- Provide other administrative support duties and special assignments as requested.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Retirement plan
- Paid holidays
- Paid time off
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
