Secretary 4, Career Education

Omaha Public Schools•Omaha, NE

23h•Onsite

About The Position

The purpose of this position is to provide administrative support to the Office of Career and Technical Education within the Department of Curriculum and Instruction Support. This is a full-time negotiated position.

Requirements

High school diploma and/or equivalency is required.
Experience using Microsoft Office 365, including Outlook, Teams, Calendar, Word, Excel, and Publisher, with a willingness to develop skills as new technology is implemented in the department.
Experience with data input.
Ability to copy, scan, and file.
Printing and copying.
Filing and organizing - both paper and digital documents.
Exemplary organizational skills with attention to detail.
Understanding of basic budgeting.
Ability to work without direct supervision.
Capable of handling multiple tasks on a continuous basis.
Demonstrated problem-solving skills.
Exemplary attendance and prior work record.
Possess strong standards of professional ethics and skills to work effectively with all staff members and the community.
Ability to work in a multicultural environment.
Ability to meet deadlines.
Must be able to respond rapidly in emergency situations.
Must have organizational, time-management, communication, and interpersonal skills.
Must have the ability to work in physically constricted areas.
Have the specific vision abilities required by this job, which include close vision, distance vision, color vision, and the ability to adjust focus.
Contact with district personnel, customers, and vendors.
Works under the direct supervision of the department supervisor in order to complete day-to-day tasks.
Works with a diverse population, including multiple nationalities and cultures, requiring the ability to handle all situations with tact and diplomacy.
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.
Perform all assigned duties and work all scheduled hours on each designated workday, unless they have received approved leave.
Report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
Regular attendance is important.
Obtaining and providing verification of all licenses, certificates, and other requirements for the position.
A background check that demonstrates to OPS that the background is acceptable for the position.
Verification of U.S. citizenship or legal authorization to work in the United States.
Successful completion of a pre-employment drug test (if required for the position offered).
Successful completion of a tuberculosis skin test (if required for the position offered).
Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.

Responsibilities

Answer telephone calls in a professional manner with tact and courtesy.
Submit and track invoices for payments.
Process reimbursement requests.
Budget reporting and tracking.
Work professionally with others in the office setting.
Prepare materials for curriculum support.
Type correspondence and reports with accuracy, including mail merges.
Sort and distribute department mail.
Maintain accurate and confidential records and data.
Maintain positive working relationships with fellow staff members.
Manage the coordinators' calendars, set up meetings, and schedule conference room spaces.
Prepare materials for meetings.
Reserve locations for meetings.
Submit requisitions.
Submit extra duty pay requests.
Work as part of a team.
Perform other related tasks as assigned by supervisor.
Comply with OPS’s guidelines for equipment use.