Secretary 3

Winnipeg Regional Health Authority • Winnipeg, MB

5d • Onsite

About The Position

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Under the direction of the Director of Central Support Services (CSS) and the CSS Management Team the incumbent is responsible for providing clerical support to the CSS Manager(s) including processing job postings and related paperwork, registering new hires in orientation sessions, ensuring that the Manager(s) are aware of staffing levels, maintaining unit information and employee profiles in the ESP staff scheduling system, updating the day-to-day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendars for the Manager(s) and performs other clerical duties as assigned.

Requirements

• Minimum two years previous related experience, preferably in a health care setting.
• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.

Nice To Haves

• Previous staff scheduling experience.
• Competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.

Responsibilities

• Processing job postings and related paperwork
• Registering new hires in orientation sessions
• Ensuring that the Manager(s) are aware of staffing levels
• Maintaining unit information and employee profiles in the ESP staff scheduling system
• Updating the day-to-day schedule changes in ESP
• Running staffing reports as requested
• Coordinating appointment calendars for the Manager(s)
• Performing other clerical duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED