Secretary 3, Athletics/Activities - Starts at $20.56 per hour

Omaha Public Schools • Omaha, NE

3d • Onsite

About The Position

Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed. This position is treated as a full-time non-exempt classified position.

Requirements

• High School Diploma or GED equivalent is required.
• Proficient PC computer knowledge is required.
• Demonstrate proficiency of the English language to read and communicate with others.
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
• Ability to work outdoors during outdoor student activities.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.
• Employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Nice To Haves

• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Website development and maintenance experience preferred.
• Ability to manage content in a web editor, Photoshop, and/or word press preferred.
• Graphic design experience preferred.
• Possesses a general understanding of athletic contest preferred.
• Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
• Knowledge of District computer software preferred.
• Ability and patience to work with students and parents.
• Demonstrate proficiency in the ability to take initiative and work independently.
• Excellent organizational skills.
• Demonstrate a positive attendance record and prior work history.
• Excellent oral and written communication skills.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Responsibilities

• Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Coordinates school supply orders and annual order requisitions.
• Shares responsibility in distributing orders and maintaining inventory.
• Maintains practice schedules, athletic rosters, and event changes including notifications.
• Coordinates and communicates bussing needs as required.
• Maintains student parking permit records, orders hang tags as required.
• Verifies officials for athletic events.
• Maintains the athletic website.
• Accurately maintains book keeping, schedules, inventory, and vendor records.
• Uses electronic forms to maintain records of building use for offsite locations.
• Prepares request for payments for invoices received for athletic events.
• Deposits money collected from various activities.
• Enters activity card receipts into software.
• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Creates programs, rosters, certificates, and other word processing documents.
• Follows oral and written directions accurately.
• Serves as a backup for other office staff as needed.
• Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Benefits

• Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment and provides equal access to the Boy Scouts and other designated youth groups.
• The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED