Secretary 3 - Adult Emergency
About The Position
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. The incumbent is responsible for providing clerical support to the Manager Health Services - Adult Emergency and the Manager of Emergency Clinical Processes and SANE Program. Duties include: processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Managers are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Coordinates the Managers appointment calendars and performs other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Must have strong time management skills, be highly motivated and able to function in a high volume position.
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Typing 50 wpm and medical terminology (75% pass mark) required.
- Knowledge of personal computers and proficiency in Microsoft Office Word, Excel and Outlook required.
Nice To Haves
- Previous staff scheduling experience.
- Additional training in administration or management preferred.
- Microsoft Office Access and PowerPoint preferred.
- Human Resources Management certificate preferred.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
Responsibilities
- Processing job postings and related paperwork
- Maintaining position control
- Registering new hires in orientation sessions
- Ensuring that the Managers are aware of staffing levels
- Maintaining information and employee profiles in the ESP staff scheduling system
- Updating the day to day schedule changes in ESP
- Running staffing reports as requested
- Coordinating the Managers appointment calendars
- Performing other clerical duties as assigned
Benefits
- A combination of education and experience may be considered.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
