Secretariat Program Manager

Dynamic Integrated Services•Bethesda, MD

1d•Onsite

About The Position

Dynamic Integrated Services (DIS) is seeking a highly skilled Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat at the Walter Reed National Military Medical Center. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance. This is an excellent opportunity for someone passionate about cybersecurity, compliance, and protecting our Veterans' data. DIS is a proud Service-Disabled Veteran-Owned Small Business based in the Washington, D.C. Metropolitan area providing management consulting services to federal agencies and organizations supporting the public sector. DIS offers exceptional client services in the areas of Strategic Communications and Integrated Marketing (SCIM), Information Technology (IT), and Enterprise Optimization (EO). At DIS, we are team oriented, continuous learners, hard-working, creative thinkers, and most of all 'kind people'. We are a different kind of company with a truly unique culture, we celebrate people in all forms; one that values our employees and shares a mutual devotion to serving our clients with the highest forms of integrity.

Requirements

Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
Expert proficiency in the use of office automation systems, including but not limited to, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficient in, or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
Ability to learn new tasks.
Ability to maintain focus and complete tasks independently.
Ability to remember processes.
Ability to complete tasks in situations that have a speed or productivity quota.

Nice To Haves

Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.

Responsibilities

Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
Review all publications for proper format, structure, clarity, and enforceability.
Ensure alignment between policies, procedures, and associated forms.
Return non-compliant or incomplete documents with corrective guidance.
Coordinate staffing across WRNMMC directorates and stakeholders.
Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
Track review cycles and enforce timely updates.
Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
Develop templates, formatting standards, and guidance for WRNMMC publications.
Provide training and direct support to directorates in the development and revision of publications and issuances.
Maintain a centralized tracking system for all publications and issuances.
Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.
Maintain a stable workforce.
Ensure 100% of vacant positions are filled with qualified personnel within 30 working days.
Develop and maintain a customer focused culture that delivers high quality performance.
Ensure all personnel meet or exceed PWS qualification requirements.
Respond to Contracting Officer and Contracting Officer's Representative inquiries in a timely manner.
Perform timely corrective action for identified contract discrepancies.
Submit a Monthly Progress Report (MPR) outlining expenditures, billings, progress, status, and any problems/issues encountered.
Schedule a quarterly Program Management Review that summarizes all information required in the monthly progress reports.
Provide status of periodic personnel training and proficiency semiannually in conjunction with Program Management Review.
Prepare as appropriate conference and/or meeting minutes.
Prepare as appropriate briefings and presentations.